Purpose of Role
To provide administrative and operational support to the Plant Department, ensuring the effective management of plant, vehicles, tools, and equipment across projects. The Plant Administrator will play a key role in maintaining accurate records, coordinating logistics, and supporting compliance with company and statutory requirements.
Key Responsibilities
Plant & Equipment Records
* Maintain an up-to-date register of all plant, vehicles, tools, and equipment.
* Ensure all certifications, inspections, and maintenance schedules are recorded and monitored.
* Track equipment usage, hire periods, and off-hire dates.
Logistics & Coordination
* Liaise with site teams regarding plant requirements and deliveries.
* Coordinate transport of plant and equipment between sites.
* Issue and monitor plant requisitions and returns.
Compliance & Safety
* Ensure all statutory documentation (e.g. GA1 certs, calibration records) is current and filed.
* Support health & safety compliance related to plant and equipment use.
Financial & Procurement Support
* Process purchase orders, invoices, and hire agreements.
* Reconcile plant hire charges against site usage.
* Assist with budgeting and cost reporting for the Plant Department.
* Administration & Reporting
* Maintain digital and physical filing systems for plant documentation.
* Produce regular reports for management on plant utilisation, downtime, and costs.
* Provide general administrative support to the Plant & Logistics team.
Qualifications & Skills
* 2+ years' experience in an administrative role (ideally within construction, logistics, or plant hire).
* Strong IT skills – MS Office (Excel in particular), databases, ERP or plant management systems.
* Excellent organisational and record-keeping ability.
* Strong communication skills for liaising with suppliers, site teams, and management.
* Attention to detail and accuracy under pressure.
* Knowledge of plant / equipment hire, logistics, or construction processes (advantageous).