TTM Healthcare are proud to partner with our client in the public sector in Westmeath to recruit a temporary Grade III Clerical Officer.
Location: Athlone Hours: 9am to 5pm - 35 hours full time hours Duration: Temporary 3-month initial contract Pay scale: €*****p/h - €*****p/h (depending on previous relevant public sector experience) Role Summary Provides front-of-house and administrative support, acting as the first point of contact for visitors, callers, and clients while ensuring the smooth and efficient day-to-day running of reception and office operations.
Key Responsibilities ?
Greet visitors and clients in a professional, friendly, and welcoming manner ?
Manage a high volume of incoming phone calls and emails, directing enquiries appropriately ?
Schedule appointments, meetings, and room bookings as required ?
Handle correspondence, including preparing, typing, and distributing letters and documents ?
Maintain accurate records, databases, and filing systems (electronic and hard copy) ?
Process incoming and outgoing post and deliveries ?
Provide administrative support to management and team members ?
Respond promptly to queries from staff, clients, and the public ?
Ensure the reception area is organised, presentable, and operating efficiently at all times ?
Assist with data entry, reports, and general office tasks ?
Handle confidential information in line with data protection and privacy guidelines ?
Support colleagues and contribute to a positive team environment Essential Criteria ?
Previous experience in a receptionist, front desk, or administrative role ?
Excellent communication and interpersonal skills ?
Professional telephone manner and customer service skills ?
Strong organisational and multitasking abilities ?
Ability to work independently and prioritise workload in a busy environment ?
Proficient in Microsoft Word, Excel, Outlook, and general office systems ?
High level of accuracy and attention to detail ?
Reliable, punctual, and professional in appearance and conduct ?
Ability to maintain confidentiality and handle sensitive information appropriately Please apply with your updated CV asap.
Skills: Grade III Clerical