Executive Assistant - Strategic Coordinator Role
We are seeking an experienced Executive Assistant to join our team in a senior-level coordination role. The ideal candidate will have strong judgement, excellent organisation and the confidence to manage high-level responsibilities independently.
About the Role
This is a strategic coordination role offering exposure to executive decision-making, cross-functional initiatives and project management. The successful candidate will be responsible for managing the CEO's daily schedule, long-term calendar planning and prioritisation.
Key Responsibilities:
* Manage the CEO's daily schedule, long-term calendar planning and prioritisation.
* Prepare correspondence, reports, presentations and meeting minutes.
* Screen and direct calls, manage incoming communications and handle confidential information with discretion.
* Coordinate conference calls, internal and external meetings and visitor arrangements.
Project & Operational Support:
* Assist with planning and coordination of strategic initiatives across transformation, operations and organisational development.
* Conduct research, gather information and support executives with ad-hoc projects.
* Monitor project timelines, ensuring deadlines and deliverables are met.
Travel & Logistics:
* Coordinate international travel, itineraries, visas, bookings and related logistics.
* Work closely with the company travel provider to ensure smooth arrangements.
Administration & Follow-Through:
* Manage expenses, credit card reconciliations and administrative records for the CEO.
* Distribute correspondence and post, ensuring information flows efficiently.
Required Skills and Qualifications
* 10+ years experience as an Executive Assistant, PA or similar role in a corporate environment.
* Strong attention to detail and consistently high accuracy.
* Ability to work with discretion, confidentiality and professional maturity.
* Excellent written and verbal communication skills.
* Strong problem-solving ability and a proactive mindset.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Benefits
This is a fantastic opportunity to work with a dynamic team and contribute to the success of our organisation. If you are a motivated and organised individual with excellent communication skills, we would love to hear from you.