Overview PM Group's OTS (Outsourced Technical Services) department are currently seeking to recruit an experienced Document Controller to be based in our clients facility in Dublin.
Responsibilities Responsible for facilitating information documentation production, communication and coordination (i.e. technical reports, monthly progress reports, meeting minutes, meeting agendas, drawings, photographs, consultant reports).
Perform document controller duties on existing system as per existing document management process.
Work as part of team acting as a link to external parties and teams for receipt and issue of documents and design submissions for technical teams in accordance with defined document management processes.
Preparation of frequent reports on status of documentation Maintenance of Master Document Registers and reporting on same Responsible for specifying document types and formats, and in producing and controlling their quality.
Responsible for the design or revision of documentation, training materials and/or procedures which are used to communicate complicated information and concepts utilising an appropriate blend of text, diagrammatic and pictorial content for the intended users.
Creation, review, revision and formatting of controlled documents and procedures.
Control of management system content continuous improvement and revision cycles.
Preparation of training and induction materials pertaining to the development and management of controlled documents.
Induction, training and coaching of personnel in the preparation and management of controlled documents.
Preparation of diagrams and process maps that can be included within controlled documents to illustrate step by step processes and/or workflow.
Responsible for ad-hoc duties/projects when required.
Establish and maintain document control processes and procedures for all project documentation.
Monitor document control processes to ensure efficiency, accuracy, and compliance.
Qualifications Bachelor's degree in a related field such as project management, engineering, or business administration.
Minimum of 8 years' experience in document control in large scale construction industry or engineering industry.
Excellent communication skills in dealing with multiple stakeholders.
Proactive in pursuing stakeholders for review and sign off on documents.
Demonstrate strong document control and information management skills with excellent attention to detail.
Experience providing training to multiple stakeholders on Document Control processes and procedures.
Ability to manage effective relationships with strategic stakeholders and interfacing functions.
Extensive knowledge and experience with Electronic Document management systems (SharePoint, Aconex, Viewpoint or similar), MS office suite.
Experience in monitoring various document control processes and assurance.
Responsible for facilitating information documentation production, communication and coordination (i.e. technical reports, monthly progress reports, meeting minutes, meeting agendas, drawings, photographs, consultant reports).
Perform document controller duties on existing system as per existing document management process.
Work as part of team acting as a link to external parties and teams for receipt and issue of documents and design submissions for technical teams in accordance with defined document management processes.
Preparation of frequent reports on status of documentation Maintenance of Master Document Registers and reporting on same Responsible for specifying document types and formats, and in producing and controlling their quality.
Responsible for the design or revision of documentation, training materials and/or procedures which are used to communicate complicated information and concepts utilising an appropriate blend of text, diagrammatic and pictorial content for the intended users.
Creation, review, revision and formatting of controlled documents and procedures.
Control of management system content continuous improvement and revision cycles.
Preparation of training and induction materials pertaining to the development and management of controlled documents.
Induction, training and coaching of personnel in the preparation and management of controlled documents.
Preparation of diagrams and process maps that can be included within controlled documents to illustrate step by step processes and/or workflow.
Responsible for ad-hoc duties/projects when required.
Establish and maintain document control processes and procedures for all project documentation.
Monitor document control processes to ensure efficiency, accuracy, and compliance.
Bachelor's degree in a related field such as project management, engineering, or business administration.
Minimum of 8 years' experience in document control in large scale construction industry or engineering industry.
Excellent communication skills in dealing with multiple stakeholders.
Proactive in pursuing stakeholders for review and sign off on documents.
Demonstrate strong document control and information management skills with excellent attention to detail.
Experience providing training to multiple stakeholders on Document Control processes and procedures.
Ability to manage effective relationships with strategic stakeholders and interfacing functions.
Extensive knowledge and experience with Electronic Document management systems (SharePoint, Aconex, Viewpoint or similar), MS office suite.
Experience in monitoring various document control processes and assurance.