Overview
PM Group's OTS (Outsourced Technical Services) department are currently seeking to recruit an experienced Document Controller to be based in our clients facility in Dublin.
Responsibilities
* Responsible for facilitating information documentation production, communication and coordination (i.e. technical reports, monthly progress reports, meeting minutes, meeting agendas, drawings, photographs, consultant reports).
* Perform document controller duties on existing system as per existing document management process.
* Work as part of team acting as a link to external parties and teams for receipt and issue of documents and design submissions for technical teams in accordance with defined document management processes.
* Preparation of frequent reports on status of documentation
* Maintenance of Master Document Registers and reporting on same
* Responsible for specifying document types and formats, and in producing and controlling their quality.
* Responsible for the design or revision of documentation, training materials and/or procedures which are used to communicate complicated information and concepts utilising an appropriate blend of text, diagrammatic and pictorial content for the intended users.
* Creation, review, revision and formatting of controlled documents and procedures.
* Control of management system content continuous improvement and revision cycles.
* Preparation of training and induction materials pertaining to the development and management of controlled documents.
* Induction, training and coaching of personnel in the preparation and management of controlled documents.
* Preparation of diagrams and process maps that can be included within controlled documents to illustrate step by step processes and/or workflow.
* Responsible for ad-hoc duties/projects when required.
* Establish and maintain document control processes and procedures for all project documentation.
* Monitor document control processes to ensure efficiency, accuracy, and compliance.
Qualifications
* Bachelor's degree in a related field such as project management, engineering, or business administration.
* Minimum of 8 years' experience in document control in large scale construction industry or engineering industry.
* Excellent communication skills in dealing with multiple stakeholders.
* Proactive in pursuing stakeholders for review and sign off on documents.
* Demonstrate strong document control and information management skills with excellent attention to detail.
* Experience providing training to multiple stakeholders on Document Control processes and procedures.
* Ability to manage effective relationships with strategic stakeholders and interfacing functions.
* Extensive knowledge and experience with Electronic Document management systems (SharePoint, Aconex, Viewpoint or similar), MS office suite.
* Experience in monitoring various document control processes and assurance.