Job Description
The Engineering Support Specialist role is a critical part of our team's success.
This individual will ensure the smooth and efficient operation of the Engineering department by providing comprehensive administrative and coordination support. This includes facilitating effective communication, documentation control, and training management within the department.
The ideal candidate will possess excellent organizational skills, attention to detail, and strong IT abilities. They should be able to work independently and as part of a team, with excellent communication and problem-solving skills.
Key Responsibilities:
* Manage day-to-day administrative duties within the Engineering department to support engineers and management in optimizing workflow and departmental efficiency.
* Assist in reviewing, updating, and distributing engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
* Oversee the issuance, tracking, and retention of engineering documents, ensuring all records are accurate, up-to-date, and compliant with company document control policies.
* Support the procurement process by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.
* Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
* Manage meeting room bookings for contractors and visitors who do not have access to the company's system, as well as coordinate ad-hoc meeting requests and logistics to support departmental activities.
* Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.
Qualifications & Experience:
* Leaving Certificate (or equivalent secondary education qualification) is required.
* A relevant third-level qualification (e.g., Level 6 or 7 on the National Framework of Qualifications in Ireland) in Engineering, Business Administration, Quality Management, or a related discipline is highly desirable.
* Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
* Familiarity with document management systems and electronic quality management systems (eQMS).
* Experience with procurement processes and PO administration.
* Knowledge of quality management systems and regulatory compliance.