Company Summary
Vision Contracting Ltd is an Irish based construction services company and is a leading builder in a number of niche market segments. The company has earned recognition for undertaking complex projects successfully and for its customer focus and hands on working approach. We offer our Customers the accessibility and support of a local company with national experience. We are owner driven and we are focused on building enduring customer relationships.
Working With Us
Working at Vision Contracting offers an incredible environment where teamwork, respect, and personal growth are at the forefront of everything we do. The culture here is built on collaboration, where every individual, regardless of their position, is valued and heard. We pride ourselves on fostering a non-hierarchical atmosphere, making sure everyone feels like an integral part of the team. The opportunities for progression are abundant, as we are committed to supporting the professional growth of our employees and helping them achieve their full potential. The care and respect for each team member's well-being is truly evident in the supportive, inclusive, and positive work culture we cultivate.
Job Summary
The Site Administrator will provide administrative support to the project team, ensuring all documentation, reporting, and coordination tasks are completed accurately and on time. The role involves managing permit and training systems, liaising with project teams, maintaining safety records, coordinating deliveries, and supporting purchasing and timesheet processes. The position reports directly to the Project Manager.
This is a one-year fixed-term contract, offered on a part-time basis (15–20 hours per week) with flexible working hours. The role is based at Raheen Business Park, Ballycummin, Limerick.
Key Activities
* Upload and manage permits through relevant online permit systems
* Maintain training records on designated training portals
* Coordinate and book classroom inductions, including submitting required documentation in advance
* Submit out of hours notifications as required
* Compile and issue weekly safety reports using standard templates
* Book scheduled deliveries through the appropriate control systems and process delivery dockets
* Maintain accurate filing systems for permits, SPA's, plant checks, inductions, and other safety documentation
* Ensure sufficient blank check sheets and SPA's are available on site at all times
* Process timesheets for labour agencies and prepare daywork sheets for weekly submission to the client
* Order materials through the purchasing process and track purchase orders
* Request and maintain up-to-date as-built information on a weekly basis
* Provide general office administration and support to the site management team as required
Education and Experience
* Proven experience in an administrative role, ideally within a construction or engineering environment
* Strong organisational skills with the ability to manage multiple tasks and deadlines
* Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
* Experience using online portals and systems for permits, training, or deliveries (advantageous)
* High attention to detail with strong record-keeping and reporting skills
* Excellent communication and interpersonal skills for liaising with clients, contractors, and internal teams