Job Overview:
As a dedicated Administrative Assistant, you will play a vital role in the efficient management of our Plant Department. Your primary responsibilities will include dispatching and returning plant and vehicles, assigning vehicles, maintaining records for Benefit-in-Kind (BIK), organizing vehicle maintenance, and ensuring all documentation is up-to-date.
Key Responsibilities:
* Dispatch and return all plant and vehicles
* Assign vehicles and maintain records for BIK
* Organize vehicle maintenance, including booking NCT, DOE, and Tax
* Assist in the month-end procedure
* Manage maintenance documentation for vehicles, plant, and safety equipment
* Process and monitor orders, liaising with suppliers
* Perform general office duties, such as filing, stock taking, and completing spreadsheets
* Issue invoices to internal and external customers
* Organize reporting and management of vehicle/plant maintenance and faults
* Provide reception cover during holidays and breaks
* Process invoices, ensuring correct matching to Purchase Orders
* Reconcile creditor statements
* Book flights and accommodations
* Process credit card receipts and reconcile statements
* Reconcile lease agreements
* Enter data from good received, delivery dockets, and invoice entry
* Prepare reporting in Excel
* Maintain files and perform archiving tasks
Requirements:
To be successful in this role, you will need:
* A minimum of 2 years' experience in a similar administrative position
* Experience in Purchasing, Accounts Payable, or Operations is highly desirable
* Excellent verbal and written communication skills
* Ability to work independently and as part of a team
* Strong organizational skills and attention to detail
* High sense of urgency and ability to prioritize tasks
* Strong Microsoft Office skills, particularly Excel
What We Offer:
As a valued member of our team, you can expect:
* Opportunities to work on exciting construction and civil engineering projects
* Professional development opportunities to enhance your skills
* Competitive salary and benefits package, including 8% pension contribution and private health insurance
* Generous annual leave and wellbeing days
* Company vehicles (dependent on role)
* Learning and development opportunities for career progression
About Us:
Our company values diversity and inclusion, creating a workplace that fosters growth and innovation. We recognize that our employees are the heart of our organization, and we strive to provide an environment that encourages them to bring their best selves to work. By joining our team, you will be part of a dynamic and inclusive community that is passionate about building a sustainable tomorrow.