Overview
Our client, a global software and services provider have an excellent opportunity for an experienced Executive Assistant to join their team on a permanent basis in their Limerick HQ office. Hybrid working arrangements on offer with 2 days working from home and 3 days in the office per week.
The Role
This is an exciting opportunity to join a growing tech company where you will be acting as Executive Assistant (EA) to the CEO and assisting the senior leadership team in day-to-day operations and the administration needs of the company. If you are looking to gain experience within a dynamic, growing & entrepreneurial business where you will have the opportunity to develop your career within a company that values initiative and learning, then this position is for you.
Key Responsibilities
Executive & Administrative Support
* Manage the CEO’s calendar, prioritising strategic and operational commitments.
* Handle email triage and correspondence, ensuring timely responses and clear communication.
* Organise meetings, prepare agendas, take minutes, and ensure follow-up actions are completed.
* Arrange domestic and international travel, including itineraries, accommodation, and visas.
* Draft or proofread presentations, reports, and board materials.
* Serve as the primary point of contact between the CEO and internal/external stakeholders.
* Communicate professionally with clients, investors, and partners on the CEO’s behalf.
* Manage sensitive information with discretion and confidentiality.
Operations & Project Coordination
* Coordinate input from team leads for weekly reports, dashboards, and company updates.
* Track key initiatives and deadlines, ensuring progress visibility across the leadership team.
* Support internal processes such as expense approvals, contracts, or vendor coordination.
Strategic & Analytical Support
* Conduct background research and prepare briefing notes for client or investor meetings.
* Assist with follow-up and tracking of strategic goals or OKRs.
* Help monitor company KPIs and prepare summaries for board and management meetings.
Personal Support (Occasional)
* Manage personal appointments, travel, and key dates for the CEO.
* Handle confidential personal or administrative tasks when required.
* Other ad hoc duties as required.
Skills and Experience Required
* You will have at least 4–6 years’ experience as an Executive Assistant, ideally in a tech, SaaS, or data-driven company.
* Some HR administration experience would be an advantage but not essential.
* Experience supporting C-level leaders or founders.
* Proven ability to handle multiple priorities with calm efficiency.
* Exceptional organisation and time management skills.
* Strong verbal and written communication skills.
* Excellent IT skills including a high level of proficiency across the MS Office suite.
* Adaptability — thrives in a growing, entrepreneurial tech company.
* A high level of discretion and confidentiality in handling sensitive information.
* Professional & positive demeanour with a friendly & outgoing personality.
Offer
Offer: This is a full-time permanent role, with an attractive salary plus benefits on offer for the successful candidate including:
* Pension
* Free Carparking
* Hybrid flexibility, modern tools, and a culture that values initiative and learning.
* Work closely with a visionary CEO and an international team.
* Join a company who have experienced strong growth in the past few years with further plans for ambitious growth.
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