About the Role
We are seeking a highly reliable, detail-driven Executive Assistant to support the founder of a fast-growing AI technology startup. This role blends executive support, research, content preparation, QA/testing coordination, and light outreach.
This position is ideal for someone who thrives in a structured, fast-paced startup environment, communicates proactively, and takes full ownership of tasks and deadlines.
Key Responsibilities
Executive & Operations Support
* Provide daily administrative, operational, and organizational support to the founder
* Manage schedules, follow-ups, and communications with precision and professionalism
* Communicate confidently with U.S.-based clients and partners via phone and video
Research, Content & Documentation
* Conduct online and AI-assisted research for presentations, proposals, and initiatives
* Create, edit, and organize polished PowerPoint presentations and business documents
* Assist in drafting, editing, and organizing grant proposals and technical documents
* Develop and maintain internal and client-facing training materials
QA, Web & Project Coordination
* Develop test scripts and test client tools/websites against specifications
* Document issues, coordinate fixes with developers, and confirm resolutions
* Maintain and update the company website (WordPress/Elementor) for accuracy and branding
* Track tasks, deadlines, and deliverables using Taiga
Sales & Social Media Outreach
* Send and manage outbound LinkedIn, email, or CRM outreach
* Engage professionally on LinkedIn on the executive's behalf
* Draft short posts, comments, and lightweight content aligned with executive voice
Key Qualifications
* Minimum 3 years of experience supporting C-suite executives, founders, or startup leadership (US-based clients required)
* Exceptionally detail-oriented, self-driven, and highly organized
* Strong experience with MS Office (PowerPoint, Excel, Word)
* Hands-on experience with WordPress / Elementor, Canva, and LinkedIn
* Active daily use of AI tools (ChatGPT or similar) for research and content creation
* Experience with social media outreach and CRM-based messaging
* Prior experience using Taiga for task or project tracking
* Excellent written and spoken English
* Stable high-speed internet and professional home office setup
Bonus (Nice to Have)
* QA/testing coordination or client deliverables experience
* Prompt engineering or advanced AI workflows
* Zapier or automation tools
* CRM or client management platforms
* Grant writing or technical documentation experience
What We Offer
* Fully remote, part-time role with a consistent US-hours schedule
* Direct collaboration with an AI startup founder
* Opportunity to shape workflows, documentation, and internal systems
* Long-term growth potential with the possibility of future full-time work