Billing Administrator
Overview
Reporting to the Chief Financial Officer initially, the Billing Administrator will play a key support role in the growth of the Group's business and support their expansion.
This role will be primarily responsible for all aspects of Billing for the Coolworld (CRS) group of companies but will also expand to supporting Accounts Payable as well as other work areas within the Finance Dept.
Responsibilities
Customer Billing
Compiling the necessary paperwork, engaging with Sales Admin team as required to ensure all billing is completed in a timely fashion.
Entering into the Billing system (currently Protean) the rental details for billing.
Efficient filing of all paperwork ensuring all necessary requirement for billing are in place.
De-hiring units as the rental period ends and units are returned, and where necessary engaging with Operations regarding returning units.
Ensuring monthly invoicing is completed in line with strict timelines.
Issuing of Credit Notes that have been approved.
Completing the sale of units to customers.
Engaging with colleagues to ensure any customs paperwork is completed for export/import with UK.
Liaising with Production and Service Manager in relation to incoming/outgoing containers in yard.
Create jobs for any of the service-related jobs to match costs for equipment being serviced.
Intercompany Billing & New Equipment
Setting up of new equipment, the process of purchasing and financialising of that equipment.
Liaising with Operations in relation to any purchase invoice issues.
Systems Maintenance & Reporting
Completing monthly transport spend analysis.
Customer reporting.
Industry sector reporting.
Others to be confirmed.
Customer data set-up in Protean.
Maintaining customer data – Regions, Customer Tiers, Industry, Sales Rep. etc.
ERP
The business has commenced a program to implement a new ERP system, and the candidate will be required to participate in the review, testing and training during this period.
The implementation of the ERP system will change the profile of the role and the candidate just be capable to adapting to change.
Other Financial Duties
Credit/Debit Card management
Monthly analysis of expenses
Administration of Debit Cards ensure "top-up" requests are dealt with.
Other ad-hoc assignments as required.
Reception phone cover as required for holidays/sickness.
Office location
Summerhill, Co.
Meath, Ireland.
The Person
Characteristics of the Candidate
Track record of working in effective teams.
Attention to detail, ability to delivery result to agreed deadlines with no compromise regarding accuracy.
Strong process driven individual.
Communicates effectively with strong written and verbal communication skills.
Excels at multi-tasking, organization, and time management.
Has the ability to problem solve and be pro-active in delivering solution.
Has experience with managing change and process improvement.
Has the ability to work across departments as required.
Strong working knowledge in MS Office suite, in particular Excel.
Essential Skills, Knowledge and Experience
Must have minimum of 5 years' experience in a busy office environment.
Must have a deep understanding of customer and intercompany billing.
Strong knowledge of Microsoft Excel advances formula's – Vlook-up, Pivot tables etc.
Previous experience of Accounts Payable function
Experience of using Microsoft Dynamics 365 would be an advantage
Experience of rental business a distinct advantage.
The Package
Benefits
Additional leave
Bike to work scheme
Company events
On-site parking
Sick pay
Hours of work
Monday – Wednesday 8:30am -5pm
Thursday 8:30am-6pm
Friday 8:30am-3pm
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