Posted: 7h ago
The role
Senior Company Secretarial Administrator – EMEA
We are looking to recruit a Senior Company Secretarial Administrator to provide administrative and organisational support to the EMEA Company Secretary team, ensuring the smooth operation of board and committee processes. The role is responsible for preparing meeting packs, maintaining governance records, coordinating director communications, and responding to routine governance queries. The EMEA Company Secretary team operates across the UK, Ireland, Luxembourg, Guernsey and the Middle East with primary support for a sub‑team of five based in London.
Key Responsibilities
Board & Committee Pack Preparation:
Compile, format, and quality‑check board and committee papers
Upload materials to the board portal (e.g., Diligent)
Ensure deadlines for paper submission are met
Liaise with contributors to chase outstanding papers
Meeting Administration:
Schedule meetings and manage calendars
Circulate agendas and meeting notices
Coordinate logistics (rooms, dial‑ins, VC links)
Maintain attendance records
Governance Records Management:
Maintain statutory registers and entity records
File documents in accordance with governance standards
Support annual filings and routine submissions
Director Support:
Act as a point of contact for directors for logistical queries
Support director onboarding and off‑boarding processes
Support director training and induction processes
General Governance Support:
Respond to routine governance queries from internal teams
Support corporate transactions and entity changes
Assist with document execution processes
Maintain the governance inbox and triage queries
Skills & Qualifications
Experience in an administrative or governance support role
Strong organisational and time‑management skills
Excellent attention to detail
High standard of written communication
Ability to work with senior stakeholders professionally
Competence with Microsoft Office (Word, PowerPoint, Excel)
Experience with board portals (e.g., Diligent) is desirable
Personal Attributes
Discreet and trustworthy with confidential information
Calm under pressure and deadline‑driven
Proactive and able to anticipate needs
Strong interpersonal skills
Team‑oriented with a flexible approach
Education
No formal qualifications required.
Prior governance or legal admin experience is an advantage.
Equal Employment Opportunity
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com.
#J-18808-Ljbffr
