About the Role:
As a facilities senior coordinator, you will act as a liaison between clients, vendors, and contractors to ensure seamless execution of complex work orders.
This role is part of the facilities management team, focusing on the operational aspects of assets, providing support to property managers regarding repairs and investment plans.
Key Responsibilities:
* Direct communication with landlord, tenants, and service providers to ensure understanding and implementation of procedures, policies, and reporting formats.
* Scheduling repairs from work order requests.
* Reviewing data from work order reports to track performance and progress status.
* Maintaining accurate work orders, proposals, department files, and other paperwork submitted by vendors.
* Coordinating office and parking space allocation.
* Presenting information to internal departments and large groups of employees.
* Recognizing and solving typical and atypical problems within the work area without supervisory approval.
* Evaluating and selecting solutions from established options.
* Impact team through quality of services or information provided.
* Following standardized procedures and practices, receiving regular supervision and guidance.
Requirements:
* High School Diploma or GED with 2-3 years of job-related experience.
* Established understanding of work routines and standards, applying skills and knowledge in a range of processes, procedures, and systems.
* Intermediate problem-solving skills with capacity to review and select solutions from available options without supervisory approval.
* Ability to explain detailed and complicated information within the team clearly and concisely.
* Advanced knowledge of Microsoft Office products, such as Word, Excel, Outlook, etc.
* Strong organizational skills with a robust inquisitive mindset.
* General math skills, including ability to calculate advanced figures such as percentages, discounts, and markups.