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Administrative assistant

Dundalk
The Recruitment Bureau
Administrative assistant
Posted: 16 October
Offer description

All of our jobs are based in Louth/ Meath/ Cavan/ Monaghan and North Dublin Job Title: Office Administrative Assistant Are you an Administrative Assistant looking for a fresh start?
We are looking for an Administrative Assistant to join our clients dynamic team.
Permanent role, Hybrid role.
Parking on site.
Duties will include: ?
Arrange Travel, flights & Accommodation within budget & company policy, ?
Co-ordinate processing / applications for new visas, & travel documents, ?
Ad hoc support to Finance team in bookkeeping, expense calculations, & general reconciliations, ?
Support MD in travel, admin, arranging meetings, general support, ?
Complete various applications / forms / contracts from internal or external parties relevant to the business, ?
Diligently mange and co-ordinate company correspondence (mail merge) with external clients and suppliers, ?
Regularly and accurately update company protocols and policies, ?
Order stationery and general office supplies and kitchen supplies, ?
Support the implementation of ISO across the business, ?
Answer calls & deal with all queries Upkeep of offices, ?
Proactively action and coordinating necessary repairs and maintenance, ?
Oversee office cleaner to ensure consistent high-quality standards are met, ?
Liaise and co-ordinate with external IT provider on all supports, systems, acquisition of laptops, equipment and Cybersecurity, ?
Manage and co-ordinate internal cybersecurity processes and procedures with external IT support company Staff communication & onboarding, ?
Keep staff updated on all relevant admin updates, events, ?
Oversee and action all staff onboarding procedures and follow-ups ?
Run admin / customised reports as needed People skills ?
Pleasant, outgoing with a positive can-do approach ?
Highly organised, good time keeping with proactive follow-up ?
Can work under pressure and multi-task ?
High level of attention to detail and good initiative ?
Highly numerical and comfortable working with figures Systems experience ?
MS office suites Word, Excel & Power Point and MS Teams ?
Sage (preferable not necessary) ?
CRM / database ?
MS Mail merge system ?
Thoroughly at ease with office systems and open to learning technology / cybersecurity savvy ?
ISO / external quality assurance scheme If you are interested in the above role or any of our other roles, please apply to job reference HM/872 on At The Recruitment Bureau, we respect your privacy; your CV will not be forwarded to a client company without your consent.
Skills: Travel Arrangements PA Administrative Assistant CRM Sage Microsoft Suite Sharepoint Benefits: Yes

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