Job Title: Office Manager
This is a key role in our business, supporting the day-to-day operations of our office in Dublin. The successful candidate will be responsible for providing professional administrative support to our teams during different phases of projects.
Key Responsibilities:
* General office administration to all teams as necessary.
* Acting as PA to senior management.
* Managing local office supply procurement.
* Liaising with the IT team to ensure smooth provisions/operations of IT and equipment.
* Organising and planning events, projects, meetings and external guests.
* Health and safety responsibilities including reviewing and updating office H&S risk assessments, identifying concerns and recommending preventative measures.
* Providing support to HR with onboarding and offboarding employees and any other local HR requirements.
* Preparing of board/general meeting packs and reports.
* Attending meetings as note taker.
* Document control e.g., maintaining files and organising post.
* Processing bank reconciliations.
* Company credit card receipts recording and reconciliation.
* Reconciling creditors and debtors accounts.
* Assisting in annual financial audit.
* Company secretarial filings.
Required Skills and Qualifications:
* Experience in an office management role working in a small-to-medium sized firm.
* Experienced in PA/EA skills to support management up to senior level.
* Competent in MS Office products including Word, Excel and PowerPoint.
* Events planning and coordination experience.
* Exposure to bookkeeping/accounting.
* Leaving Certificate pass level in English and Maths (essential).
* Diploma level qualification in secretarial/executive/business administration (preferred).
Benefits:
This is a permanent position working on site, 30 hours a week Monday – Thursday. We offer a competitive salary and a supportive work environment.