Job Purpose/Summary:
The role of a Personal Assistant at Praxis Care is to provide a professional, efficient, personal and confidential support service, undertaking all aspects of administration required to support the Director to meet key strategic objectives.
You will assist the Director with projects to ensure that the project is delivered on time and on budget, as well as managing diaries, co-ordinating meetings, events and relevant activities to ensure that urgent matters are given priority and all tasks are completed within agreed timescales.
Management of all internal and external communication, taking appropriate action on behalf of Director and to develop and maintain systems and procedures to support the Director to manage competing pressures are some of the tasks that will encompass the role of Personal Assistant.
Key Accountabilities
To support the Director by actively participating in projects including planning and documenting specific project goals, deliverables, features, functions, tasks, deadlines and costs to ensure that the project is delivered on time and on budget.
To act as principal point of contact for the Director as a professional interface, screening calls and exercising judgement to prioritise urgent and important items.
To resolve or refer queries to the relevant person for response and / or to respond on behalf of the Director where appropriate.
To manage all correspondence on behalf of the Director, identifying issues requiring urgent action and ensuring that responses are provided within timescales.
To liaise with relevant parties using initiative, discernment and sensitivity to co-ordinate responses to ensure appropriate actions are taken and contacts responded to within required timescales to ensure satisfactory outcomes.
To ensure that the Director is notified of anything that needs attention.
To draft correspondence on behalf of the Director and to research, co-ordinate, collate and draft presentations and reports and analysis of same, ensuring accuracy and reliability of information and that time is allocated for the Director to review and approve these where applicable.
To co-ordinate internal meetings and ensure that attendees are provided with key information in advance of and following meetings, including creation and distribution of agenda, reports and papers.
To ensure minutes are taken and circulated and that all action points are addressed within agreed timescales.
About The Role
Requirements of the Role
You will be required to be involved in the company performance management process
To adhere to, and model the company values, behaviours and competencies at all times
To carry out all duties of the post in accordance with Praxis rules, regulations and policies
To carry out additional duties of the role and all other required duties as and when necessary
The above mentioned duties are not exhaustive and the post holder will be required to carry out other duties as and when necessary.
It should be noted that stated duties or location associated with the post may change to meet the future needs of the Organisation.
Criteria:
GCSE English and Maths at grade C or above, or equivalent and 2 years' experience in a similar role
OR
- 3 years' experience in a similar role
- Excellent working knowledge and proficiency in Microsoft Office Suite to include Word, Excel, PowerPoint & Outlook
- Previous experience of Diary Management to Senior Management level
Skills & Competencies
Ability to prioritise workload to meet competing deadlines
Ability to use judgement and discernment in varied situations
Highly developed communication skills both oral and written
Understanding and appreciation of the importance of confidentiality.
Ability to adapt and work effectively under pressure and to deadlines
Advance organisational skills
Attributes
Articulate, confident and friendly telephone manner.
Ability to multitask
Reliable, personable and positive in approach
Meticulous and proactive
Flexible – willing to help with a range of tasks.
Able to work on own initiative
Required Criteria
Ability to prioritise workload to meet competing deadlines
Excellent working knowledge and proficiency in Microsoft Office Suite to include Word, Excel, PowerPoint & Outlook
Previous experience of Diary Management to Senior Management level
Right to Work in the Republic of Ireland
Desired Criteria
Full valid Driving Licence
Skills Needed
Call Management, Ability to Identify and Anticipate needs, Teamwork, Administrative skills
About The Company
Praxis Care provides a wide variety of services to vulnerable adults and children, supporting individuals with mental ill health, learning disabilities, autism and dementia.
Our staff teams are essential to ensuring the provision of these services.
As a new member to the team, you can expect to be trained and supported in a structured fashion to achieve the high standards expected by the people we support and mandated by our regulators.
Company Culture
Our core values include compassion, integrity, teamwork, innovation and resilience.
We also ensure that kindness and respect is integral to every role within Praxis Care and these values are fundamental to the provision of care we deliver to the people we support.
If you are interested in a role that is rewarding, varied and positively impacts the lives of those we support, then we want to hear from you.
Company Benefits
Why Join Praxis Care?
Great Work Environment: Compassionate, supportive, and inclusive team culture.
CARE for Your Physical & Mental Health: Access to occupational sick pay, a confidential counselling service, and employer-funded healthcare schemes.
Financial Benefits: Competitive salary, pension plan, and refer-a-friend bonuses.
Career Development: Continuous professional development with opportunities to gain recognized qualifications, such as QCF3/5, and clear career progression pathways.
Work-Life Balance: Paid annual leave which increases with length of service, and flexibility in working hours.
Other Perks: PPE provided, long service awards, savings via the Cycle to Work scheme, and coming soon, early access to earned wages through salary advance software.
Health insurance, Vacation, Paid time off, Retirement plan and/or pension, Flexible schedule, Employee discounts, Sabbatical leave, Free parking, Cycle to work, Referral bonus, Competitive salary, Long service recognition, Employee Assistance Scheme, Wellbeing Scheme, Blue Light Card, Social Opportunities, Employee Recognition Scheme, Hybrid Working, Annual performance review, Culture of recognition, On the job learning, Progression opportunities, Access to Health & Wellbeing app, Long service awards, Service recognition increases to annual leave, Company employee App
Salary
€33, €43,****** per year