Position Summary: The Goods Inwards Clerk plays a vital role in ensuring the accurate receipt, logging, and monitoring of all incoming deliveries. This position is responsible for maintaining precise inventory records, verifying part numbers against supplier documentation, and tracking Not Sent itemsparts that have been ordered but not yet dispatched or received. The role helps maintain smooth operations for customer orders and internal service departments by ensuring parts availability and clear visibility of supply issues. Key Responsibilities: 1. Goods Receipt & Data Recording Receive, inspect, and document all incoming parts, verifying quantities, part numbers, and condition against purchase orders and delivery notes. Enter received items into inventory management systems (e.g., stock control software or ERP). Label parts accurately for binning and storage in appropriate warehouse locations. 2. Tracking Not Sent Deliveries and Sales Maintain an up-to-date log of Not Sent parts, based on outstanding purchase orders and backorders from suppliers. Work with Supply Chain to expedite Not Sent sales orders where items are in racking and organise to transfer items to Goods Outwards for delivery. Identify and investigate missing or delayed shipments; follow up with suppliers to confirm dispatch dates or shipping delays. Highlight parts critical to any downtime or urgent jobs and escalate unresolved delays to purchasing or management. 3. Coordination & Communication Collaborate with the purchasing team to reconcile delivery discrepancies and ensure timely reordering of critical parts. Work with warehouse personnel to ensure stock is correctly shelved and labelled after receipt. Communicate clearly with the service and sales departments about parts availability and incoming shipments. 4. Stock Accuracy & Compliance Ensure accurate recordkeeping to support audits and stock checks. Follow all safety, handling, and quality control procedures related to tractor parts and equipment. Based in a warehouse office or logistics area, with regular access to the goods-inward bays. Skills: Document processing Data input General Administration Invoice Administration Support Administration Benefits: Pension Bike to Work Canteen Parking
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