Transport Coordinator ??
Location: Dublin Port ??
Contract Type: Full-Time, Permanent We are currently seeking a highly organised and detail-oriented Transport Coordinator to join a busy transport and distribution operation based in Dublin.
This is a key administrative role supporting day-to-day transport activities, ensuring compliance, accurate record-keeping, and smooth communication between drivers, management, and external partners.
The ideal candidate will thrive in a fast-paced environment, demonstrate strong organisational and communication skills, and have a proactive approach to problem-solving.
Key Responsibilities Maintain daily transport files, including delivery dockets and driver documentation Ensure all truck and driver files are accurate, up to date, and correctly filed Maintain vehicle inspection checklists and prepare vehicle defect or accident damage reports Update HR and attendance systems, including holidays, absences, and driver contact details Process employee and agency driver hours to ensure accurate payroll Prepare weekly driver hours reports for employment agencies Maintain accurate driver attendance records in line with HSA requirements Support health & safety compliance by logging unsafe acts or conditions and maintaining PPE records Prepare operational reports including rotas, telematics reports, invoices, audits, and stock figures Liaise with scheduling teams regarding driver availability and time off Manage fleet records, including tax, CVRT, ADR, periodic and annual test dates Book vehicle testing and distribute discs/certificates to relevant vehicles Maintain driver rosters and truck availability schedules Issue purchase orders and work authorisations Maintain training records, book courses, and communicate training requirements Ensure notice boards are up to date with current business information Provide Known Supplier documentation and maintain supplier records Place orders with internal and third-party suppliers as required Handle incoming and outgoing calls, resolving queries efficiently Assist the Transport Manager with daily operational and administrative tasks Requirements 1-2 years' experience in a transport, logistics, or administrative role Strong organisational skills with excellent attention to detail Proficiency in Microsoft Office, particularly Excel and Outlook Ability to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills Experience with transport or fleet management systems is an advantage A proactive, solution-focused mindset Ability to work independently and as part of a team Knowledge of transport regulations and compliance is desirable but not essential Flexibility to adapt to changing operational needs Benefits Competitive annual leave entitlement plus bank holidays and additional company days Pension contributions Private health insurance contributions Life assurance and income protection Employee assistance programme Professional development and sponsorship opportunities Employee discount schemes Cycle to Work scheme Eye test and flu vaccine contributions Subsidised canteen facilities Social events Free on-site parking