OVERVIEW:
We are seeking a highly motivated and experienced Administrator to provide Company Secretarial support to join our Corporate Services Department at Tuath Housing Association ("Tuath"). This is a full-time position, reporting to the new Company Secretary.
As administrative support, you will play a crucial role in ensuring that Tuath adheres to ethical standards, best practices, and relevant laws. You will act as the link between Tuath's Board and Executive Team, providing corporate governance support services and assistance under the direction of the Head of Governance/Company Secretary.
Your key responsibilities will include:
• Organise and attend meetings of the Board, its Committees and Working Groups
• Oversee the collation of agendas for meetings, comprehensive minute taking and circulation of minutes
• Prepare and circulate Board and Committee Meeting packs and follow up with internal stakeholders in meeting deadlines for Board
• Maintain action lists, Board information and records and preparing statutory and other reports for relevant stakeholders both internal and external
• Collate and maintain regular KPIs and KRIs for reporting to the Board
• Keep the Board up to date with all relevant correspondence and communication
• Act as a point of contact for general Board queries
• Develop and maintain a directory of template documents for Board and ensure that they are used in a compliant manner
• Maintain the BoardEffect Governance system, including libraries and news feeds
• Maintain a statutory filing system (including RBO, Companies Act, Charities Regulator and AHBRA requirements) and assist with regulatory returns
Executive Support
• Provide support where necessary to the Chief Executive and Senior Management Team
• Keep the Chief Governance Legal and People Officer and the Head of Governance/Company Secretary up to date with all correspondence and communication
• Attend internal meetings, take minutes, compile information and prepare reports from notes and data collected
• Liaise with a wide range of internal and external contacts, acting as a key contact point for the Board Members
• Review policies and procedures on a regular basis and report to the Head of
Governance/Company Secretary on statistics and make recommendations for improvements
Other Duties
• Assist with the co-ordination of staff days, conferences, training and other events
• Develop and assist in designated Special Projects at the request of the Senior Management Team
• Develop a culture of 'constant improvement' in compliance with specific focus on process, controls and systems
Training
• Request/attend training appropriate to your role
Other
• Positively promote Tuath in all activities
• Exercise discretion in all aspects of the role
• Any other duties which are consistent with your role
The ideal candidate will have a strong in-depth understanding of the importance of confidentiality. You will also have excellent communication and organisational skills, and the ability to foster a strong culture of adherence to standards and best practices.
If you are passionate about corporate governance and want to make a positive impact on the operations and reputation of our organization, we want to hear from you Apply now to join our team at Tuath.
This job description is not definitive or restrictive and will be subject to periodic review.