Job Overview
The role of Accounts & Office Administrator is a fantastic opportunity for someone who enjoys variety and wants to build strong foundations in finance, supply chain, and business operations. Reporting to the Financial Controller, you will support day-to-day finance processes such as accounts payable, banking, and supplier management, while also contributing to wider administrative and project support across the business.
Main Responsibilities:
1. Process supplier invoices.
2. Maintain accurate records of creditors.
3. Reconciliation of account statements with suppliers.
4. Cash & Banking:
* Support daily bank reconciliations.
* Setting up payments in line with supplier payment terms.
* Assist with monitoring cash flow.
5. General Ledger & Month-End Support:
* Post journals under guidance from the Finance Manager.
* Assist in preparing month-end reconciliations (e.g., accruals, prepayments).
* Maintain orderly records of financial transactions.
6. Supply Chain Support:
* Drafting and reviewing internal applications for expenditure when requests from other teams are made.
* Drafting and sending purchase orders in line with quotations and budgets.
* Liaise with suppliers for account set-up and onboarding.
* Support supplier payment scheduling in line with terms and project timelines.
7. Ad Hoc Tasks:
* Support the finance team with project-based work as needed.
* Provide accurate spend data to support management reporting and budgets.
* Assist in preparation for audits and tax filings.
* Wider office and business support activities as required.