Accounts Receivable and Payable Specialist
The Accounts Receivable and Payable Specialist plays a crucial role in the financial operations of our organization by ensuring the accuracy and efficiency of accounts receivable and payable processes. This position is responsible for managing accounts receivable portfolios, performing day-to-day financial transactions, and preparing invoices according to company practices.
Key Responsibilities include:
* Managing accounts receivable portfolios and creating new accounts
* Performing day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables data
* Preparing invoices according to company practices and submitting invoices and statements to customers
* Generating financial statements and reports detailing accounts receivable statements
* Ensuring timely collection of payments and escalating overdue accounts as required
* Conducting credit checks on new and existing customers
* Maintaining and updating customer files, ensuring correct supporting documentation is available for audits
* Handling account queries and escalating if required
* Resolving invoice and payment queries and discrepancies
* Preparing Accounts Receivable and Sales reports and metrics
Accounts Payable Responsibilities:
* Processing of purchase invoices, including checking POs and delivery dockets
* Raising queries where required and following through to resolution
* Building and maintaining strong relationships with suppliers
* Ownership of Creditors Ledger, reconciliation of supplier statements monthly, etc.
* Preparing payment runs for sign off
* Supporting timely month-end close process
* Working closely with the accounts team and internal departments, external auditors, etc.
Warranty Administration:
* Establishing and implementing warranty-related policies and procedures while maintaining accurate records
* Analysing and evaluating warranty data and claims to determine validity, accuracy, and eligibility
* Meeting deadlines regarding submittal policies
* Notification of warranty status and requirements to Service Managers
* Focus on processing claims as efficiently as possible
General Duties:
* Providing cover and support for other areas as required, e.g. reception and external phone calls, etc.
* Performing monthly Vies and Intrastat reports
* Reconciling bank statements to ensure accurate recording of transactions
Required Skills and Qualifications:
* Previous AP/AR experience in a medium-sized SME
* Strong IT skills, previous experience with accounting packages, and strong Microsoft Excel abilities
* Ability to work well under pressure
* Outstanding organisational and time management skills
* Attention to detail and a meticulous nature required
* Ability to consistently meet deadlines
* Proactive work ethic
* Ability to multi-task
* Ability to work well within a team and interact with varying departments
* Strong communication skills