Role Objective
Provide administrative support for the accurate and efficient delivery across all the Accounts Payable function, along with the effective administration and maintenance of the Fixed Asset Register, on behalf of Coillte.
Reports to: Accounts Payable Manager
Contract: Permanent
Location: Castlebar or By Agreement
Responsibilities
Accounts Payable
Monitor the Accounts Payable inbox and accurately record invoices on the various accounts systems, including ensuring accurate tax treatment on invoices.
Engage with colleagues to ensure timely approval and processing of invoices in line with requirements and to support with any invoice queries.
Engage with suppliers to ensure timely receipt of credit notes.
Prepare supplier reconciliations, investigate variances and support the follow-up and resolutions of supplier queries.
Under the direction of the Accounts Payable Manager, engage with colleagues to source accrual information, check for accuracy and support associated month end and year end processes.
Support the accurate administration and maintenance of the fixed assets register, ensuring that assets are recorded and updated in line with the fixed asset policy
Support the requirements for the fixed assets month end and year end requirements.
Provide additional administrative support to the AP team, wider finance team and division on other tasks/projects as required.
Systems, data entry and record keeping
Support Agresso upgrade UAT for Accounts Payable and Fixed Assets, as directed by the AP Manager.
Maintain accurate, audit-ready records and provide data to support reporting, reconciliations, and ad hoc queries in line with organisational procedures.
Engagement & Support
Proactively engage with the team and wider Coillte Group to strengthen relationships and enhance the effectiveness of the transaction services team.
Support the AP Manager and team through month-end activities, ad hoc projects, and continuous improvement initiatives, including active participation in meetings and training.
People & Culture
Act as a role model for demonstrating the Coillte Group’s values.
Promote a safe working environment for the team and contractors.
Behavioural Competencies
All employees must be a role model of the Coillte values.
Attention to Detail & Accuracy: Checks work carefully and follows instructions.
Organisational Skills: Maintains organised workspaces and follows structured processes.
Problem Solving: Spots issues and asks for help to fix them.
Collaboration: Works well with others, contributes to team goals, and values different viewpoints.
Time Management & Prioritisation: Organises time to meet deadlines and focus on key tasks.
Resilience: Stays calm during everyday challenges, asks for help when needed, and keeps focused.
Desired Technical/Professional Competencies
Relevant business or finance qualification or equivalent.
Minimum of 2 years relevant accounts experience in a medium to large business organisation
Good Proficiency with IT systems including MS Office, particularly excel, Agresso or similar accounting software
Good communication and customer care skills
Ability to work with figures and perform checks on data to ensure accuracy of financial records.
Strong teamwork skills.
Ability to meet tight deadlines.
#J-18808-Ljbffr