Receptionist / Administrator required for Galway city based company. Strong front office and administration support background.
Reception Responsibilities:
1. Greet visitors and direct them appropriately.
2. Answer and direct phone calls in a polite and professional manner.
3. Manage the visitor logbook and issue visitor badges.
4. Maintain a clean and organized reception area.
5. Handle incoming and outgoing mail and deliveries.
Administrative Support:
6. Provide general administrative and clerical support to the team.
7. Schedule meetings and appointments, and maintain calendars.
8. Assist with document preparation, filing, photocopying, and scanning.
9. Order and maintain office supplies and inventory.
10. Maintain internal databases and records.
11. Matching Supplier, Delivery dockets with invoices- inputting in a timely basis - 20-30 invoices
12. Liaise with suppliers, maintenance, and service providers.
13. Assist with health and safety documentation and checks.
Requirements:
14. Proven experience in a reception and administration role (2 years minimum preferred).
15. Proficient in Microsoft Office (Word, Excel, Outlook, .
16. Excellent communication and interpersonal skills.
17. Strong organizational and multitasking abilities.