I am recruiting on behalf of a Manufacturing company based in Limerick who are looking for a Part time Document controller. This rolw would be great for someone who has 1-2 years Document control experience and is looking to work on a part time bases.
Key Responsibilities
Document Management & Control
* Establish and maintain effective document control processes and filing systems.
* Maintain an organised and accessible system of records, ensuring accuracy and reliability.
* Coordinate document creation, review, approval, and distribution in line with company procedures.
* Ensure that documents are stored in the correct locations and accessible to authorised personnel.
* Perform regular audits of document control processes to ensure efficiency, compliance, and continuous improvement.
Project Support & Coordination
* Assist in scheduling project meetings, preparing agendas, and recording minutes or action items.
* Support project managers by tracking deadlines, updating task lists, and following up on outstanding items.
* Help maintain project registers, logs, and status updates for internal reporting.
* Provide administrative support for project documentation, including filing, version control, and distribution.
* Liaise with internal teams to ensure project deliverables are documented, logged, and accessible.
Administration
* Provide general administrative support to the COO office and project teams as needed.
* Assist with compiling reports, presentations, and other project-related materials.
* Support quality and compliance requirements by ensuring documentation standards are met.
Reception Cover (Occasional)
* Greet visitors and handle front-of-house responsibilities in a professional manner.
* Set up client meeting rooms, including presentation materials and refreshments.
* Coordinate catering orders and liaise with suppliers as needed.
* Raise purchase orders (POs) and process invoices in accordance with company procedures.
Skills & Experience Required
* Experience in document control, administration, or records management. - Essential
* Strong organisational skills with high attention to detail.
* Proficiency with digital document management systems (e.g., SharePoint, DocuSign, or equivalent)-Essential
* Experience providing project support, scheduling, or coordination.
* Good communication and coordination skills across multiple teams.
* Ability to manage priorities in a part-time role.
Desirable Qualifications
* Previous experience in manufacturing, technology, or professional services environments.
* Familiarity with quality management systems (ISO, GDPR compliance, etc.).
* Competence in MS Office Suite and other productivity tools.
* Exposure to project management methodologies (Agile, PMO practices, etc.).
Benefits
* Flexible, part-time working arrangement.
* Work in a dynamic and innovative environment with cross-functional teams.
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