Billing / Accounts Administrator Position
This is a permanent role located in our Summerhill office.
Responsibilities:
1. Customer Billing: Compile required documents and collaborate with the Sales Administration team for timely billing completion.
2. Entering rental information into the Protean system.
3. Maintaining accurate records of paperwork to meet all requirements.
4. Deactivating units at the end of rental periods and consulting with Operations as needed.
5. Completing monthly invoices within strict deadlines.
6. Issuing credit notes after approval.
7. Selling units to customers.
8. Coordinating with colleagues on customs documentation for export/import with the UK.
9. Collaborating with Production and Service Managers on incoming/outgoing containers.
10. Creating jobs for service-related costs matching equipment servicing.
11. Intercompany Billing & New Equipment Setup: Purchasing, financializing new equipment.
12. Collaborating with Operations on purchase invoice issues.
Systems Maintenance & Reporting:
* Monthly transport spend analysis.
* Customer reporting.
* Industry sector reporting.
* Other reports to be confirmed.
Maintaining customer data in Protean including Regions, Customer Tiers, Industry, Sales Rep etc.
ERP Implementation:
The business will implement a new ERP system requiring participation in review, testing, and training.
Additional Financial Duties:
* Accounts Payable tasks.
* New vendor setup.
* Vendor Payment runs.
* Vendor reconciliation.
* Invoice processing.
* Credit/Debit Card management.
* Monthly expenses analysis.
* Administration of Debit Cards.
* Ad-hoc assignments as required.
* Reception phone cover for holidays/sickness.