A leading international company headquartered in Dublin and listed on the London Stock Exchange are seeking to recruit an Executive Assistant with some company secretarial experience.
The role will provide high-quality executive and administrative support to the Chief Risk Officer & General Counsel, non-executive Board members and the Company Secretarial team. The role combines traditional EA responsibilities — including diary management, meeting coordination, and communication support — with company secretarial and governance administration, such as maintaining statutory records, and supporting Board and senior management meetings.
Key Responsibilities
* Provide high-level administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
* Meeting Coordination: Prepare agendas, board packs, and minutes for head office entities.
* Statutory Compliance: Maintain up-to-date statutory registers, minute books, and other corporate records.
* Document Management: Prepare and manage legal and statutory documents, including resolutions and filings for the CRO and other portals.
* Corporate Filings: Ensure timely submission of all required forms, annual returns and accounts, and documents to the CRO and UK Companies House.
* Coordinate travel and logistics for the Board and Committee meetings, annual site visits, and Director inductions.
* Update Share Scheme registers and prepare annual share scheme related documentation.
* Support Board Chair consultation with shareholders, including communications and meeting arrangements.
* Assist with year-end processes: director emolument forms, financial statement signing and filing, minutes for annual accounts approval, and audit related requests.
The successful candidate will be a highly professional and motivated individual with a proactive mindset and a strong commitment to excellence. They will possess the capability to operate effectively in a demanding, fast-paced, and high-growth environment, while demonstrating sound judgment, discretion, and integrity.
* A minimum of five years' experience in a senior administrative or executive support role, ideally within a dynamic and fast-paced environment.
* Demonstrated proficiency in complex calendar and diary management, coordination of international travel, and the ability to manage multiple, often competing, priorities with efficiency and accuracy.
* Advanced IT skills, with proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
* Exceptional verbal and written communication skills, with the ability to engage confidently and professionally with senior stakeholders across all levels of the organisation and across multiple geographies.
* Collaborative and team-oriented, with a strong ability to foster effective working relationships across functional teams and external partners.
* Highly organised and detail oriented.
* Operates with a hands-on approach, taking ownership of tasks and delivering work to a consistently high standard.
If you would like to hear more, please do not hesitate to contact Laura Kavanagh on or email