Document Controller
Location: Letterkenny Co.Donegal
Salary: €30-€45K
Industry: Construction/Engineering
We are seeking a highly organized and detail-oriented Document Controller to join our team in Donegal. The successful candidate will be responsible for managing all project documentation, ensuring accurate version control, and maintaining a structured filing system for electronic and hard-copy documents. You will act as the central hub of information for our construction projects, ensuring that site teams, subcontractors, and clients always have access to the latest approved information.
Key Responsibilities:
Document Management System (DMS) Administration: Manage the project’s Common Data Environment to upload, download, and distribute documents.
Version Control & Accuracy: Ensure all documents (drawings, specifications, RFI responses) are correctly registered, tracked, and updated, preventing the use of obsolete/outdated information on site.
Document Distribution: Timely distribution of project documentation to internal teams, external design teams, clients, and subcontractors.
RFI and Technical Submittals: Log, track, and manage the workflow for Request for Information (RFI) logs and Technical Submittals.
Quality Assurance & Compliance: Ensure all documentation adheres to company procedures and quality standards
Archiving & Handover: Manage the compilation and archiving of project documentation for closeout, including as-built drawings and Operating & Maintenance (O&M) manuals.
Reporting: Generate regular document status reports for project managers and clients.
Communication: Act as the central point of contact for all queries related to document control, liaising between site staff, designers, and project managers.
Requirements:
Experience: Minimum 1–2 years’ experience in a Document Controller role, ideally within the construction or engineering sector but not essential.
Software Skills: Proficiency in Document Management Systems (e.g., BIM 360, Aconex, Procore) and Microsoft Office Suite (Excel, Word, Outlook).
Attention to Detail: Exceptional accuracy in auditing, numbering, and organizing large volumes of technical data.
Organization: Strong organizational skills with the ability to meet tight deadlines in a fast-paced environment.
Communication: Strong written and verbal communication skills.
Location: Must be able to commute to our Donegal office daily
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