Role Description:
The Personal Assistant (20%) provides targeted administrative and organizational support to an executive or senior leader, ensuring efficient management of professional and personal tasks. This part-time role requires discretion, organization, and the ability to manage priorities effectively while maintaining flexibility to respond to evolving needs. The Personal Assistant acts as a reliable partner to optimize time management, streamline communications, and support day-to-day operations.
Key responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, and preparing documentation or presentations as needed. The Personal Assistant will assist with correspondence, monitor deadlines, and organize events or appointments. The role may also include light administrative tasks such as filing, maintaining records, or liaising with internal and external stakeholders. Flexibility, attention to detail, and confidentiality are critical to ensuring the executive's schedule and responsibilities run smoothly.
The ideal candidate is proactive, highly organized, and capable of anticipating needs. They possess excellent interpersonal skills, a professional demeanor, and the ability to work independently while managing multiple priorities. This position requires discretion, reliability, and a proactive approach to problem-solving.
Qualifications:
* Bachelor's degree or equivalent experience in Business Administration, Office Management, or a related field preferred.
* 2–4 years of experience in executive support, personal assistance, or administrative roles.
* Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
* Strong written and verbal communication skills.
* Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (Teams, Zoom, Google Workspace).
* High level of discretion and professionalism when handling confidential information.
* Ability to anticipate needs, take initiative, and work independently.
* Flexibility to accommodate evolving priorities and occasional after-hours requirements.
* Detail-oriented, proactive, and service-focused mindset.
This part-time role offers a unique opportunity to provide high-impact support while balancing work-life flexibility. The
Personal Assistant (20%)
plays a critical role in ensuring smooth operations, enhancing productivity, and contributing to the overall efficiency of the executive's professional and personal responsibilities.