Accounts Payable Specialist
Reporting to: Accounts Payable Team lead
Department: Finance
Contract Type: Permanent, Full-Time, Monday – Friday
ABOUT US
Established in 1979, Codex has grown to be the market leader in the provision of a wide range of office supplies, furniture, and print services across Ireland.
Over the past 40+ years, our organisation has been steadily building on the core values that got us started - Ambition, Customer First, Innovation, Integrity and Belonging. Today, we
employ over 85 team members around the country, with an annual turnover of over €35 million in 2023 and have ambitious plans to grow further.
ABOUT THE ROLE
Reporting to the Accounts Payable Team Lead, you will be responsible for the smooth running of the accounts payable function, liaising with vendors on a regular basis and building strong working relationships with key stakeholders within the business.
The ideal candidate will have 2–3 years' experience working in a fast-paced office environment, with strong attention to detail and a proactive, can-do attitude to support ongoing process improvements. Excellent communication and task prioritisation skills are essential.
WHAT YOU WILL DO
* Processing all supplier invoices ensuring that they match the purchase orders - circa 1500 invoices across 200 vendors.
* Logging queries internally and externally and bringing them to a successful resolution.
* Escalating issues to the AP team lead and providing weekly progress and activity reporting.
* Managing the AP email ticketing system (Freshdesk) daily.
* Responsibility for ensuring vendors are paid on time and as efficiently as possible.
* Contributing towards accurate cash flow predictions.
* Managing the AP Inbound Electronic Data Interchange (EDI) and successful resolution of any issues that arise.
* Closing off the Purchase Ledger within agreed time frame each month.
* Reconciling supplier accounts monthly.
* Reconciling bank accounts monthly.
* Daily posting of bank transactions.
* Working as part of a team to meet weekly and monthly deadlines.
* Any other ad-hoc duties to assist the Finance Team.
WHAT YOU WILL BRING
* Minimum of 2-3 years' experience in a similar role.
* Qualified Accounting Technician or similar finance qualification required (or currently studying toward one).
* Hands-on experience with accounting software (Microsoft NAV experience is a distinct advantage)
* Very strong attention to detail.
* Good communication skills and ability to work as part of a team.
* A logical, methodical approach to problem-solving and prioritisation of tasks.
* Excellent numerical skills and strong Excel skills
* Ability to work on own initiative
* Expert knowledge of Microsoft Excel.
* Ability to work under pressure and achieve agreed KPI's.
* High level of discretion with confidential information
* Continuous improvement mindset
WHAT WE OFFER
* Salary DOE
* 23 Days Annual Leave + Public Holidays
* 3 Days of Annual Celebratory Leave
* Extensive Family Friendly Policies
* On Site Free Gym Access
* Flexible and Hybrid Working Options
* Company Pension Scheme with Life Assurance
* Educational Assistance Program
* Colleague Reward & Recognition Scheme
* Onsite canteen with coffee, light breakfast and snacks provided.
* Staff parking
* Certified Great Place to Work
To apply please submit your CV/Resume to
Due to the high volume of applications received, we regret that we are unable to respond to all applications. Only those suitable for this position will be contacted.
Job Types: Full-time, Permanent
Benefits:
* Additional leave
* Company events
* Company pension
* Employee assistance program
* Flexitime
* On-site gym
* On-site parking
* Sick pay
Work Location: Hybrid remote in DUBLIN 11, County Dublin