About the job:
Ethos is proud to deliver efficient, effective solutions across a wide range of industries. We are currently seeking an Administrator to join our team, supporting the finance function through a variety of administrative tasks including client manloader production, system administration, expense processing, and other ad hoc duties as required.
About you:
* The candidate must be based in Ireland to be consider for this position
* 1-2 years of administration or office based experience in a similar sized business preferable
* Good organisational skills, able to prioritise effectively & escalate as necessary
* Proactive & effective communicator, able to communicate both internally within the business and externally to clients & customers
* Team player, ability to work both independently and collaboratively with other team members, in pursuit of finance objectives
* Competent IT skills, including a proficiency in the use of excel
* Continuous improvement mindset
* Interest in pursuing a career in business and finance preferable
About the job:
* Production of Manloaders for invoicing to clients:
* Use project management system to obtain up to date timesheets
* Follow up with employees missing timesheets
* Using Manloader templates provided by clients input hours on weekly basis for review by accounts receivable specialist
* Work closely with accounts receivable specialist and client partner on approval of manloaders prior to invoicing to clients
* Ensure high degree of accuracy in hours entered and rates applied based on each client
* System administrator for the ERP system:
* Keeping staff records up to date – adding new starters and removing leavers
* Sending new starters training on the basics of using the system
* Become superuser on the system and assist with user issues across the business
* Administer company expenses process:
* Review Revolut on weekly basis and ensure adequate supporting receipts for each purchase
* Compile travel expense summaries by project for re-billing to clients
* Raise purchase orders to send to suppliers
* Support Sustainability committee with quarterly data and reporting requirements
* General office administration tasks – printing, scanning, arranging courier.
* Weekly and monthly analysis and report production
* Ad hoc support request from other members of the finance team.
* Drive process improvements in areas of responsibility and through engagement with the finance team as a whole
* Own procedure documentation in areas of responsibility
Why Join us?
At Ethos, we're dedicated to fostering an environment that encourages both
technical excellence and personal wellbeing
.
We offer:
* Flexible Fridays
and a
9-day fortnight working schedule
— enjoy every second Friday off to maintain work–life balance.
* A
state-of-the-art office in Charlemont, Dublin 2
, designed to promote collaboration, innovation, and wellbeing.
* A culture that values
flexibility, learning, and teamwork
, with clear progression pathways and support toward
professional accreditation
.
* Opportunities to work alongside some of the
most experienced engineers
in the industry, within a forward-thinking, technology-driven consultancy.
Benefits:
* Flexible working times (in agreement with your Direct Manager)
* Pension Scheme
* Travel tax scheme or bike-to-work scheme
* Regular training/mentoring / further college support
* Subsidised Health Insurance Allowance
* A Professional Subscription Fee paid by the company
* Paid Statutory Leaves
* Healthcare check-ups and flu vaccinations
* Gym / Fitness membership
* Heavily subsidised social committee (5 a side, golf society, climbing club and regular social events)
Here at Ethos we believe in equal opportunities and that each individual can bring something 'WoW' to our organisation. So if you don't necessarily meet every single point on the job description, but think you have what it takes, please still get in touch. We'd love to have a chat and see if you could be a great fit.
Our vision is to: "
Be the company people want to work with, and for
"
Our values differentiate and focus us every day to be EPIC - for our people and our customers.