Location: Dublin
Schedule: Part-time – 3 days per week (Monday, Tuesday & Thursday, 09:00am –14:00pm)
Our client is a fast-paced, and rapidly growing technology company whose software products and solutions help automakers build dynamic software-defined vehicles.
They are now hiring a part-time Executive & Office Coordinator to support the Dublin operations and work closely with the General Manager. This is a varied and impactful role, ideal for a highly organised professional who enjoys creating structure, supporting leadership, and ensuring an office runs smoothly and professionally.
The Role
The Executive & Office Coordinator will provide high-quality administrative support to the General Manager while overseeing the day-to-day coordination of the Dublin office.
Key Responsibilities
1. Provide day-to-day administrative support to the General Manager and Dublin team, including correspondence, document preparation, and follow-up on action items
2. Manage scheduling for internal and external meetings, interviews, and appointments
3. Oversee the smooth running of the Dublin office, including supplies, equipment, workspace organisation, and vendor coordination
4. Help establish and maintain best-practice office processes that support both internal and external stakeholders
5. Assist with onboarding logistics and coordinate with the HR team on people-related initiatives
6. Support internal communications and event coordination
7. Manage ad hoc administrative projects as required
About You
8. Proven experience in an Executive Assistant, Office Manager, or similar administrative role
9. Highly organised, detail-oriented, and proactive in your approach
10. Strong written and verbal communication skills
11. Comfortable managing multiple priorities in a dynamic environment
12. Proficient in Microsoft Office Suite and online scheduling tools
13. Discreet, professional, and trustworthy when handling confidential information
What We Offer
14. Part-time working arrangement (approximately 3 half days per week: 09:00–14:00, Monday, Tuesday & Thursday)
15. A collaborative and supportive team environment
16. A modern, newly established Dublin office
17. The opportunity to help shape an efficient, positive, and well-run workplace culture
Interested? Reach out to Shauna with your updated CV,