Administrative Support
We are seeking a highly skilled and motivated Administrative Support professional to join our team. In this role, you will be responsible for providing administrative support to our Partners and Directors.
* Key Responsibilities:
* Electronic filing and processing expense claims
* Travel bookings, incoming and outgoing post, photocopying, etc.
* Secretarial duties for Partner and Directors – comprehensive diary and email inbox management
* Administration assistance for Partner and team including meeting room bookings, conference on Teams and Zoom, ordering catering, printing agendas and documentation for meetings, etc.
* Arrange weekly/monthly meetings as required – prepare meeting packs as necessary
* Prepare PowerPoint presentations and assist on proposals/bids – liaise closely with internal departments such as Marketing
* Maintain internal databases – e.g., proposals/CVs/credentials
* Liaise and build relationships with clients and internal divisions on behalf of the team
* Become involved in marketing initiatives/event management, if and when required
* Coding of invoices and generating client fees
* Liaise and work with secretaries in other departments – actively share knowledge
* Provide cover for other secretaries in their absence
* Process expense claims
* Input of timesheets
* Organise team lunches, nights out/client entertainment
* Assist with any other ad-hoc projects and duties as appropriate
Requirements:
* Excellent interpersonal and team-working skills
* High degree of enthusiasm and adaptability
* Advanced PC skills, especially in Excel and PowerPoint, also Word
* Experience with organising Outlook calendar/email inbox management specifically on behalf of others
* Experience working with large documents utilising Word and PowerPoint
* Experience in completion of high-quality PowerPoint presentations
* Working knowledge of SAP, CRM, SmartTime, and ChromeRiver expense management systems would be a definite advantage but not essential as training will be provided
* Prioritising work, using time management and organisational skills
* Ability to work under pressure
* Excellent administration skills with an ability to work unsupervised on day-to-day duties and tasks
* Ability to multi-task with a strong attention to detail and a sense of urgency
* Proactively look for and take on tasks and provide regular feedback on status
* Reliability/Flexibility
* Highly discreet and confidential
Benefits:
* Discounted health insurance
* The purchase of additional annual leave
* Frequent social events to help you build your network
* Hybrid working arrangements
* Relocation assistance for those moving to Ireland
* Complimentary access to a range of Learning & Development programmes including LinkedIn Learning
About Us:
Inclusion, diversity, and equity are part of who we are at our company. We embrace diversity of background, experience, and perspective and we're committed to inclusion and equity at every level. We want to attract and retain the best talent. We recognise the strength that comes from having a diverse workforce and building a culture where we support all our people to achieve their potential.
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