About The Role
Job Title: Fleet Administrator
Reports To: Fleet Manager
Fleet Size: 1,100 Vehicles
Location: Swords, Co. Dublin | Hybrid (8am-5pm)
Salary: €30,000
Role Overview:
The Fleet Administrator will oversee the operational and financial performance of the company's vehicle fleet. This role is critical in ensuring cost-effective fleet operations, accurate financial reporting, and compliance with internal controls and external regulations. The successful candidate will work closely with the group fleet manager to monitor KPIs, manage budgets, and provide insights into fleet-related expenditures and efficiencies.
Key Responsibilities of Fleet Administrator :
* Ensure all vehicles are roadworthy, compliant with legislation, and meet Health & Safety standards.
* Liaise with service providers to schedule maintenance and minimise downtime.
* Coordinate vehicle recovery and accident management processes.
* Maintain accurate logs for congestion charges, fuel card usage, and vehicle handovers.
* Track and report on fleet operating costs including fuel, maintenance, insurance, and leasing.
* Prepare monthly and quarterly fleet cost reports for the Fleet manager.
* Monitor and analyse vehicle utilisation and cost-per-mile metrics using telematics and internal systems.
* Support budgeting and forecasting processes by providing data-driven insights on fleet performance.
* Manage insurance claims and liaise with insurers to reduce claim costs and improve recovery rates.
* Maintain and update fleet management systems, including telematics and tracking platforms.
* Ensure all data is accurate and up to date for audit and compliance purposes.
* Generate weekly/monthly utilisation and exception reports to support financial and operational reviews.
Key Requirements of the Fleet Administrator:
* Strong analytical skills with the ability to interpret financial data and KPIs.
* Proficiency in Excel and fleet management software (e.g., telematics, ERP systems).
* Excellent communication skills for reporting to finance and liaising with suppliers.
* High attention to detail and accuracy in documentation and reporting.
* Ability to work independently, prioritise tasks, and meet deadlines.
Benefits
* Laptop & Company mobile phone
* 25 days annual leave
* Clear progression paths
* Employee recognition scheme
* Bike-to-work scheme
About Us
Bidvest Noonan is a team of 27,000 passionate and customer-focused people. We work together to deliver exceptional service and value to customers across the UK and Ireland. We recruit great people to deliver our services and we provide them with the resources, training, and direction they need to do their best work.
We always put people first. Our people are exceptional and go the extra mile to deliver outstanding services. We celebrate and recognise their successes at every opportunity. At Bidvest Noonan, we strive to make each person feel appreciated, engaged, and supported so that they can reach their potential, knowing it has a positive impact on our overall success.
Bidvest Noonan is highly committed to creating an inclusive environment where everyone can feel valued and respected. We are delighted to welcome applicants from our Armed Forces community and people from diverse backgrounds and identities.