Social network you want to login/join with:
Temporary Receptionist, Dublin City Centre
col-narrow-left
Location:
Dublin City Centre, Ireland
Job Category:
Administrative
EU work permit required:
Yes
col-narrow-right
Job Reference:
JN -072025-1984887_1751974214
Job Views:
2
Posted:
08.07.2025
Expiry Date:
22.08.2025
col-wide
Job Description:
About this Role:
Reporting to the Executive Assistant, this role will be responsible for delivering a professional and efficient Reception in Dublin and will also provide some ad-hoc administrative support to the Executive & Management teams.
Location: Dublin
Key Responsibilities:
Reception Duties
* Greet and receive all visitors
* Ensure visitor sign-in on arrival
* Answer all inbound calls in a prompt manner and transfer to the relevant person or department
* Maintain and manage meeting room calendars and bookings
* Set up meeting rooms in advance of meeting to ensure relevant supplies are on hand
* Receive, sort and distribute incoming post & courier deliveries
* Receive and distribute overnight delivery of post from other offices
* Collect and send outgoing post and courier deliveries
* Ensure Reception area is always well presented and tidy
* Manage security access cards
Office Supplies Management
* Proactively manage stock levels of stationery for office and kitchen supplies
* Place orders, as needed, to suppliers for catering etc. and ensure timely delivery
Transport
* Book taxis and arrange travel for employees, as requested
* Maintain spreadsheets of all travel for employees
Administration
* Support manager (CEO EA or Office Manager) with Ad Hoc Duties or Projects around the office
* Provide ad-hoc administrative support to Executive and Management team as required including scanning, photocopying, binding, filing etc.
* Handle all confidential material (written and verbal) in a professional manner
* Report and resolution of minor facilities issues
* Load invoices for payment to invoicing system
Skills & Experience:
* Previous experience working as a receptionist
* Previous office administration experience
* Financial Services background (Desirable)
Key Performance Indicators:
* Feedback from Internal and External customers
* Presentation of Reception area
* Accuracy of room bookings and presentation of rooms
* Timeliness and accuracy of post and administration
Competencies:
* Customer Service and Commercial Awareness
* Accuracy and Quality, Resourceful
* Communication Skills
* Can do attitude.
* Flexibility, quick-thinking
* Organisational skills
* Team working
* IT Knowledge – General Use
#J-18808-Ljbffr