Join to apply for the Hard Services Coordinator role at Apleona Ireland
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Join to apply for the Hard Services Coordinator role at Apleona Ireland
We are looking for a Senior Hard Services Coordinator to join our team in Dublin City Centre
Working pattern: Monday-Friday 9AM-5PM
Main Duties And Responsibilities
To provide administrative support for Facilities Engineering Team and to support Senior Facilities Engineer and the team with the assigned tasks:
* Prepare Client Quotes for follow up works
* Ordering consumables
* Report on outstanding Work Order and PPMs, follow-up with the team for updates
* Scheduling PPMs in line with Azolla and Budget
* Raising POs and processing invoices
* Uploading RAMS for approval
* Meeting contractors and issuing Permits To Work
* Collation of appropriate data for monthly client reporting
* Preparation for client monthly meeting including drafting the presentation with appropriate data
* Organize and maintain site specific files in line with Client Shared folder system
* Raise Purchase Orders for approval by Engineering Team
* Preparation of Client quotations for additional related works
* Draft Supplier Level Agreements for approval by the Facilities Manager
* Coordinate Sub contractor maintenance visits with Supplier, Engineer and Client requirements
* Take on ad hoc projects and tasks, as and when required
* Managing calendars for support cover
* Management of uniforms and work wear
* Other Ad Hoc tasks to support Facilities Team Flexibility and availability to work overtime
* Goal Zero - Embed EHS as a way of doing business. Enforce a zero tolerance to unsafe working practices to target a goal zero accident rate.
Requirements
* Experience of communicating with Clients/Customers and providing excellent customer service
* High level of computer literacy including an excellent working knowledge of MS Office software (Word, Excel, Powerpoint and Outlook)
* Ability to work with Computerised Maintenance Management System
* Excellent written and spoken English
* Minimum 3 years experience in an administration role in a Facility Management environment
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Other
* Industries
Facilities Services
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