Irish Bioenergy Association (IrBEA)Job Specification for recruitment of an Executive AssistantThe Irish Bioenergy Association (IrBEA) is the representative body for the bioenergy industry on the island of Ireland. IrBEA works on behalf of its members across the sectors of biomass, biogas/biomethane, biofuels, biochar, wood fuels and energy crops. IrBEA is recognised by Government and key stakeholders as the voice of the bioenergy industry. The organisation's activities are managed by the CEO, assisted by a small executive staff team. IrBEA is governed by a board of directors which includes an elected President and Vice President. Policy direction is provided by a Council of members with a number of specific sectoral policy groups. IrBEA manages and administers the Wood Fuel Quality Assurance Scheme (WFQA) and is currently involved in the delivery of several bioenergy research and development projects. Further details of the organisation are available at Role Summary:The Irish Bioenergy Association (IrBEA) is seeking to recruit an organised and committed Executive Assistant to assist the CEO and other executive team with the delivery of the organisation's work programme. The successful candidate will provide administrative support to the CEO including diary and meeting co-ordination, co-ordination of group calendars, minute taking and co-ordination of the activities of the IrBEA office. The role will also require the successful candidate to introduce and operate a new membership management platform / customer relationship management (CRM) system within the organisation. It is a key and varied role that requires focus, flexibility and attention to detail. Specific duties will be assigned depending on the organisation's workload and at the discretion of the CEO.Role Description and Details:Job Title:Executive AssistantEmployer:Irish Bioenergy Association (IrBEA)Place of Work:This role will largely involve remote working, with an element of travel for the remaining time. Remote office work supported. The role will require flexibility for some national travel for events and membership/stakeholder engagement.Job TypeFull time, Monday to Friday standard weekSalary:Competitive salary and package depending on experienceContract Type:2-year fixed term contract subject to completion of satisfactory 6-month probationary periodReporting To:IrBEA CEODeadline for applications:Monday 26th January 2026 at 12 noon.Expected start date:ImmediateEssential Duties:Duties will be varied and will include but not limited to:· Executive Assistant to the CEO and other IrBEA executive staff team members in fulfilling their roles and delivery of the IrBEA work programme· Screen and manage correspondence and ensure all correspondences are transcribed and proofread in an accurate and timely manner.· Work in a confidential manner· Introduce and manage a new membership management platform / customer relationship management (CRM) system within the organisation· Attend meetings, prepare agendas in advance, keep minutes, track and report on actions agreed, undertake typing, word processing of correspondence, documents and reports.· Co-ordinate of the IrBEA calendar and meeting co-ordination of the IrBEA policy groups· Produce a variety of documents, communications and presentation materials· Co-ordinate the activities of the IrBEA office· Oversee and support the organisation of weekly online and periodic in person internal team meetings· Liaising with members as necessary and both internal / external stakeholders, spanning all the bioenergy sectors· Participate and contribute to other activities and projects of the association as requiredOther Duties and Responsibilities· All employees are expected to be flexible and support activities outside their specific role where required· A positive attitude toward the work, enthusiasm and willing to work as part of a cross-functional team· Strong customer focus in line with IrBEA values and commitment to membersKnowledge / Skills and ExperienceMinimum Qualifications:Minimum 4 to 6 years personal and/or executive assistance experienceExperience with a membership management platform / customer relationship management (CRM) system is desirableExperienced Microsoft Office 365 user including excellent Word, PowerPoint, Excel experienceFull driving license and use of own car is desirableKey Competencies:Accuracy and attention to detailAbility to work unsupervised and to take ownership of queries and/or issues, bringing them to a successful conclusionProfessional and consistent work habits, great work ethic and motivated to achieve goalsExcellent communication, interpersonal, writing, problem-solving and networking skillsWritten and spoken English proficiencyExcellent IT technical knowledgeFocused on outcomes with excellent organisational skills and attention to detailAbility to cope with tight deadlines and work effectively within a dynamic and diverse staff team which work remotelyAbility to network and build relationships with relevant stakeholders, partners, and membersUnderstanding of the role of a representative and membership organisationCommitment to the purpose of the Irish Bioenergy Association and to work within the values, policies, structures, and procedures of the organisationTo act consistently in a professional and confidential mannerTo undertake other duties as may be directed by the Chief Executive of IrBEAOther information for the role:References: The successful candidate will undergo two reference checks before commencing employment with IrBEA. Details of these referee's should be provided in the application but will only be contacted before commencement of employment.Annual Leave: The Executive Assistant will be entitled to a minimum of 21 days annual leave plus public holidays.Travel: The position will involve reimbursable travel to occasionally attend meetings, workshops and conferences in line with the demands of the role.Further Information: Information on the organisation is available at Applications: Applications must include in one single document a cover letter (one page) and Curriculum Vitae (CV) including contact details for two referees. Application on the position should be sent by email only to Seán Finan, IrBEA CEO with subject line "IrBEA Executive Assistant job application" to Closing date: The deadline for applications is Monday 26th January 2026 at 12 noon.The Irish Bioenergy Association is an equal opportunities employer.Job Type: Full-timePay: €42,000.00-€56,000.00 per yearBenefits:Work from homeWork Location: Remote