Administrator
This role will involve supporting a specific bereavement service project within IHF, in collaboration with the National Palliative Care Office (HSE)
Who We Are
Irish Hospice Foundation (IHF) is a national charity that addresses dying, death and bereavement in Ireland. Our vision is an Ireland where people facing end of life or bereavement, and those who care for them, are provided with the care and support that they need.
Through advocacy and education, and the provision of services such as Nurses for Night Care and the Bereavement Support Line and our national programmes such as Hospice Friendly Hospitals, Dying Well at Home and Caru – Supporting Care & Compassion at End of Life in Nursing Homes, Adult Bereavement Programme and Irish Childhood Bereavement Network, IHF works to ensure that every person in Ireland can die and grieve well, whatever their age and wherever the place.
About the Role
Job Purpose: This role will involve supporting a specific project within Irish Hospice Foundation. Irish Hospice Foundation, in collaboration with the National Palliative Care Office (HSE), are developing bereavement service provision within palliative care in line with the recommendations of the National Adult Palliative Care Policy (2024). This role will be 16 months from September 2025.
Salary: €15,415 - €18,135 (20-hour contract) depending on experience
€28,518 - €33,551 (pro rata) FTE
Contract Type:Part-time fixed term contract
(20 hours a week – contract will run until 31st December 2026)
Job Location: Our offices are based on Nassau St., Dublin 2. We have a hybrid work model in place (a minimum requirement of 2 days a week in the office).
Reporting to: Project Manager - Bereavement Development in Palliative Care
Responsibilities:
1. Data Management: Organize information, data and materials generated through the different phases of the project. Generate output reports, including texts, tables and graphs
2. Meeting and event organization: Schedule and manage consultation sessions and meetings with internal and external stakeholders, ensuring clear communication and timely arrangements.
3. Advisory Group Secretariat: Provide Secretariat for the project's Advisory Group, including dissemination of agendas and papers, take action minutes etc.
4. Service Mapping: Assist the Project Manager in conducting a national mapping of bereavement supports and services.
5. General Administrative Support: Perform routine administrative tasks as assigned.
6. Policy & Records Management: Maintain policies and records in line with GDPR and data retention requirements.
7. Other Duties: Perform additional tasks as assigned by the manager or designated staff member, including supporting the IHF main telephone reception function as required.
Any other tasks as may be assigned by the manager or designated person.
Qualifications and Experience
IHF is open to applications from candidates who have experience in most but not all of the following areas. The successful candidate will be supported through their induction to increase their knowledge and ability to deliver on the responsibilities outlined here. Further training and ongoing support will be available.
Essential:
8. A high degree of emotional intelligence and empathy
9. Minimum of two years' experience in a similar role
10. Excellent organisational, administration and data management skills
11. Proven ability to multi-task, be self-directed and manage time effectively.
12. Strong communication, interpersonal and team skills
13. Excellent attention to detail
14. Enthusiastic, warm friendly manner
15. Ability to respond quickly to a small busy team
16. Good working knowledge of MS Excel, Zoom and MS Teams.
17. Experience of managing and reporting on large datasets
Desirable:
18. Experience of the charity sector
19. Good working knowledge of SurveyMonkey or other online survey tools.
The above Job Specification is not intended to be a comprehensive list of all duties involved, and, consequently, the post holder may be required to perform other duties as appropriate to the post that may be assigned to them from time to time and to contribute to the development of the post while in office.
Benefits Include
Pension As a member you will be required to make a pension contribution of 5% on your gross annual salary. IHF will contribute 10% on your behalf to a company contributory pension scheme. Death in Service4 times annual salaryIncome Protection 75% of salary and cover pension contributionsAnnual Leave23 days per year (increased with service)Additional Leave DaysClosure of the office on Good Friday, half day Christmas Eve and time between Christmas and New YearSick Pay Up to 6 months certified sick leaveHybrid Work Arrangement 2 days working from the officeMaternity Leave 26 weeks fully paid maternity leave (less social welfare benefits) Adoptive Leave24 weeks fully paid adoptive leave (less social welfare benefits) Paternity Leave2 weeks fully paid paternity leave (less social welfare benefits) Sabbatical Leave Opportunity to take Sabbatical leave after 5 years of serviceOpportunities for training and workplace developmentFlexible work optionsAccess to our Employee Assistance ProgrammeTravel (bike-to-work schemes/tax saver commuter tickets)