Executive Assistant and Office Manager | Part-time | Dublin 2
Our client is a leading Property Investment and Trading Group, with an established track record of asset management, acquisitions, and trading of a complex value-added estate across Ireland and the UK.
They require an experienced Executive Assistant/ Office Manager to join their team.
The role will be offered on a permanent, part-time basis. 25hrs/week, Monday to Friday (09.00-14.00). A presence is required in the office therefore remote working is not possible.
Executive Assistant duties include:
1. Diary management, handling messages, letter writing, expenses;
2. Travel arrangements: flights, hotels, car hire etc;
3. Renewal of personal obligations, such as car tax, NCT, permits, licences, etc;
4. Ad hoc personal duties as required;
5. Assist accountant in gathering all info for personal tax return.
Office Management:
6. Answer phones, arrange post/couriers, welcome visitors, meeting tea/coffee, arrange meetings when required;
7. Manage office IT requirements (hardware/software) and office equipment in conjunction with suppliers;
8. Ensure office stocked with stationary, cleaning products, catering supplies, water etc;
9. Management of cleaner for office and all properties;
10. Organise any corporate entertainment;
11. Manage company mobile phones, utility accounts, phone system and broadband;
12. Analyse and maintain company credit card breakdowns;
13. Maintain records for staff annual leave;
14. Manage Petty cash;
15. Office filing both electronic and paper.
Qualifications:
16. 10yrs experience in a similar role with a proven level of professionalism;
17. An interest in property and investment;
18. Be extremely organised, efficient and able to multi-task;
19. Be able to work on their own and within a small team;
20. Be technically savvy with IT, telecoms and MS office systems;
21. Strong team player who builds trust, confidence, and works collaboratively
22. Experience in managing sensitive information in a confidential manner;
23. Third level degree or similar level of experience.