The Site Administrator Manager will provide strategic oversight and guidance to the Site Administration team, fostering a cohesive and collaborative environment while ensuring a high-quality approach to all administrative tasks and processes.
Key Responsibilities:
Typically, the candidate will undertake and assist with the following duties:
Site Integration & Management:
* Lead and coordinate onboarding for new Site Administrators, supporting their adaptation to company systems, processes, and culture.
* Conduct comprehensive training on core responsibilities, focusing on systems like Zutec, CRM, and DMS, ensuring continuous skill development.
* Ensure new site team members have necessary equipment and access from day one.
* Act as the primary contact for onboarding, IT support, and resolving issues swiftly.
* Create and update training materials, checklists, and guides to support integration and standards.
* Mentor and support Site Administrators throughout their employment.
* Assess new hire performance, identify improvement areas, and arrange additional training.
* Track onboarding progress and provide ongoing feedback.
* Collaborate with Regional Managers and support teams on process updates and feedback.
* Promote a culture of collaboration, learning, and knowledge sharing.
* Manage diary schedules for Regional Managers.
BCAR:
* Coordinate with subcontractors for timely submission of ancillary certificates for BCAR.
* File ancillary and commissioning certificates in Zutec for Homebond approval.
Zutec:
* Maintain subcontractor construction documents on Zutec.
* Be the first point of contact for Zutec queries.
* Train subcontractors and site team on Zutec use.
* Manage user permissions and access.
* Ensure timely document uploads by subcontractors.
* Escalate system issues as needed.
* Create dashboards for tracking subcontractor uploads and progress.
Site Team:
* Follow up on inspections, benchmarks, RFIs, and technical submissions.
* Manage SharePoint uploads and weekly reports.
* Record meeting minutes and photographs.
* Support with drawings and report generation.
* Complete subcontractor site inductions and manage health and safety protocols.
* Prepare inventory reports.
* Liaise with Utilities Coordinator for handovers.
* Maintain and update CRM system.
The Candidate:
* Minimum 4 years' experience in a Lead Administration role.
* Strong organizational skills and attention to detail.
* Proficiency in Microsoft Office Suite.
* Excellent communication skills.
* Ability to work independently and as part of a team.
Working with Cairn Homes:
At Cairn, we value our employees and offer above industry-standard remuneration with comprehensive benefits, including a competitive salary, bonus, pension, health insurance, professional development, and more.
Our purpose is to build sustainable communities where people thrive, creating connections and belonging for a better Ireland. When Cairn builds, it’s Built For Good.
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