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Avril Clare Recruitment Ltd Property and Asset Management
Principal & Owner | Property & Asset Management Specialist’s | 087 2220217 | Finalist Image Magazine Business Woman of the year awards. | Finalist -…
Property Sales Administrator
My client is an award-winning leading property firm with a long-established reputation for excellence across residential sales, lettings, commercial property, and property management. Since 1967 my client has been market leaders with a dedicated team averaging 20 years of experience within the company. My client prides themselves on professionalism and a client-first approach.
Position Overview: My client is seeking a highly organised and articulate Sales Administrator to support their busy and dynamic Sales Team. This is an excellent opportunity for a motivated individual with proven experience in property administration to join a professional, friendly, and well-supported environment.
Role Overview: The Sales Administrator is responsible for providing efficient & vital administrative support to the sales team, ensuring smooth and effective operations while delivering excellent customer service.
Key Responsibilities:
* Provide support to the sales team by responding to their queries and assisting with information and documentation.
* Act as the first point of contact for phone calls and email enquiries, ensuring prompt and professional responses.
Sales Documentation and Reporting:
* Prepare, update, and maintain accurate sales-related documents, including reports, statistics, and Sales Advice Notes.
* Maintain and update price lists for new homes schemes.
* Updating client & solicitors reports on weekly basis
* Updating Sales Tracker reports & liaise with sales team as needed for updates.
Document Management:
* Oversee the document process for 2nd hand and new homes developments.
* Ensure accurate and timely processing of sales documents and maintain an organised document filing system.
* Updating software system with property updates and viewing details
* Liaising with marketing team on property updates
* Uplaodng new properties to software system
Customer Enquiries and Communication:
* Monitor and respond to sales email enquiries, ensuring all customer interactions are handled professionally.
* Assisting to Create and issue mail merges for property launches and marketing campaigns.
Organisational Support:
* Set up and organise digital and physical folders for the team, ensuring easy access to important documents and files.
Qualifications and Skills:
* Minimum 2 years' experience in a property administration role.
* Excellent verbal and written English is essential.
* Strong organisational and multitasking abilities.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with Reapit or similar CRM systems is an advantage.
* Attention to detail and ability to maintain accurate records.
* A proactive approach and the ability to work both independently and as part of a team.
Key Requirements:
* Proven ability to manage multiple tasks with strong attention to detail and accuracy.
* Confident, courteous, and professional manner when dealing with clients.
* High standard of customer service and a proactive, solution-focused approach.
* Fast and accurate typing skills.
* A flexible and adaptable attitude with a willingness to contribute to team efficiency.
Personal Attributes:
* Positive and approachable team player.
* Self-motivated and capable of working independently.
* Reliable, trustworthy, and discreet.
* Highly organised with a strong sense of responsibility and ownership.
Why Join Us?
* Be part of a highly respected, award-winning property firm.
* Work within a supportive and experienced team environment.
* Gain hands-on experience in a dynamic and fast-paced office.
* Full-time, office-based role with an immediate start available.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative, Customer Service, and Writing/Editing
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