Executive Assistant
Key Responsibilities
Executive & Operational Support
* Support the founder with daily administrative, organizational, and operational tasks
* Manage schedules, follow-ups, inbox coordination, and meeting preparation
* Communicate professionally with U.S.-based clients and partners via phone and video
Research, AI & Documentation
* Conduct online and AI-assisted research to support presentations, proposals, and strategy
* Create, edit, and organize polished PowerPoint decks, proposals, and business documents
* Use AI tools (ChatGPT, etc.) to summarize, structure, and refine content logically
QA, Testing & Documentation
* Develop test scripts and test software tools and websites
* Document bugs and issues clearly and coordinate fixes with development/design teams
* Verify resolutions prior to client delivery
* Create and maintain training materials and internal/client documentation
Website, Sales & Social Outreach
* Maintain and update the company website (WordPress / Elementor) with event-related and light content edits
* Send and manage outbound LinkedIn, email, or CRM outreach
* Engage professionally on LinkedIn on behalf of the founder
* Draft short posts, comments, and lightweight content aligned with the founder's voice
Project Management
* Coordinate and track tasks using Taiga, ensuring deadlines and deliverables are met
Key Qualifications (Required)
* Minimum 2 years supporting U.S.-based executives or startups in a similar EA / operations role
* 3+ years total experience as an Executive Assistant, Operations Assistant, or Project Support
* Exceptional attention to detail and strong organizational skills
* Advanced proficiency in MS Office (PowerPoint, Word, Excel)
* Hands-on experience with WordPress / Elementor, LinkedIn, and Canva
* Active experience using AI tools (ChatGPT or similar) for research and content creation
* Experience with social media outreach, LinkedIn messaging, email campaigns, or CRM tools
* Experience using Taiga for task and project tracking
* Excellent written and spoken English
* Reliable home office setup with stable high-speed internet
Bonus (Nice to Have)
* QA/testing coordination or client deliverable experience
* Prompt engineering experience
* Workflow automation tools (Zapier or similar)
* CRM or client management systems
* Grant writing or technical documentation experience