The facilities assistant will support day-to-day facilities operations with a focus on safety, operational excellence, and delivery of customer and client satisfaction.
Job Responsibilities
* Conduct daily rounds and readings of all M&E systems. Perform daily inspections of meeting rooms and common areas to ensure readiness for the workday, report issues, address cleaning concerns, maintain stock levels, check stationary supplies, restock on request, and place weekly orders. Manage key boxes and issue keys when necessary. Set up meeting rooms. Support office relocations and re-layouts. Assist with PPM activities, energy, waste, and cleaning checks across the site. Receive and move large or bulky items to designated locations.
* Maintain the orderliness of open office areas.
* Handle porterage of heavy parcels, equipment, and miscellaneous items.
* Perform ad hoc tasks as assigned by the FM Coordinator or Regional Facilities Manager.
* Oversee the overall function of the Facilities Assistant role within the center.
* Manage couriers, mail, and postal activities.
* Supervise and coordinate third-party contractors on-site and inspect their work.
* Maintain visitors and contractors logs and report incidents.
* Execute emergency procedures during fire, flood, break-in, or accidents.
* Ensure compliance with health and safety regulations, inspect signage, and report safety hazards.
* Maintain the fabric and finish of the site in good condition.
* Act as the first responder for relative FM and reactive tasks within the center.
Qualifications
* Minimum of 2 years’ experience in a similar facilities role.
* Excellent communication, interpersonal, and organizational skills.
* Effective verbal communication skills, both over the phone and face-to-face.
* Strong planning and prioritization skills.
* Ability to complete tasks accurately and timely.
* Experience working in a fast-paced office environment.
* Some experience in a lively mailroom department.
* Educated to Leaving Certificate Level.
* Proficient in MS Office (Word, Excel, PowerPoint).
* Basic understanding of health and safety practices.
* Experience with mailroom equipment and international courier systems.
Note: Additional duties may be assigned as needed due to the business nature.
Education
About Aramark
Northern Europe - Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
Northern Europe - About Aramark
Aramark is a leading service and solutions provider in Northern Europe, supporting clients in food, facilities management, property services, and retail solutions. We believe a career should develop your talents, fuel your passions, and empower your growth. Whether you're seeking a new challenge or a great place to work, we focus on helping you reach your full potential. Learn more at http://www.aramarkcareers.com.
All applications will be treated confidentially. Aramark Northern Europe is an equal opportunities employer.
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