About the Organisation
Our client is a well-established business organisation committed to supporting its members and driving industry excellence. The organisation is seeking a highly organised and proactive Office Manager to oversee the day-to-day running of the office, ensure smooth operational processes, and provide key support to the Chief Executive Officer.
Role Overview
The Office Manager will be responsible for managing the administration, facilities, and operational functions of the office. This role requires strong attention to detail, excellent interpersonal skills, and the ability to manage multiple priorities effectively. A critical element of the position is ownership of payroll, ensuring accurate and timely processing. In addition, the role will include providing personal assistant (PA) support to the CEO for approximately two days per week.
Key Responsibilities
* Manage and oversee all office operations, ensuring a professional and efficient working environment.
* Lead on payroll administration, ensuring accuracy, compliance, and timely processing.
* Act as the first point of contact for office-related queries and liaise with external suppliers, contractors, and service providers.
* Maintain office systems, records, and procedures, ensuring compliance with organisational policies and relevant legislation.
* Provide PA support to the CEO, including diary management, scheduling meetings, organising travel, and preparing documents.
* Support internal communications, staff coordination, and team engagement activities.
* Oversee health and safety requirements for the office.
* Assist with budget tracking, procurement, and general finance administration where required.
* Undertake ad hoc projects and administrative tasks to support the smooth functioning of the organisation.
Skills & Experience Required
Essential:
* Proven experience in office management or a senior administrative role.
* Demonstrable experience of payroll administration.
* Strong organisational and time management skills.
* Excellent communication skills, both written and verbal.
* Ability to work with discretion and handle confidential information sensitively.
* Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Desirable:
* Experience providing PA support to senior leadership.
* Familiarity with financial processes and budget management.
Personal Attributes
* Proactive and solutions-focused.
* Professional and approachable manner.
* Flexible and able to adapt to changing priorities.
* Strong attention to detail and accuracy.
* A collaborative team player with the ability to work independently.