Location: Ballyboggan Lower, Castlebridge
Evergreen Care is a healthcare organisation providing long‑and short‑term residential care and services. Our primary focus is older‑person care, with additional services for others who need residential support. Since December 2020, Evergreen Care has new management and currently operates twelve nursing homes nationwide, offering a fresh perspective in nursing‑home care across Ireland. Each home revolves around creating a kind, caring and happy community for every resident.
Castlebridge Manor Nursing Home is seeking a reliable and professional part‑time Administrator for weekends and bank holidays. The role requires flexibility, excellent organisational skills and a commitment to maintaining a welcoming environment for residents and visitors.
Purpose Of Position
* Support the PIC in her role.
* Review and plan duties for the team of administrators.
* Complete audits as per company policy.
* Ensure smooth running of the administrative department, including work allocation and rostering.
* Show respect for residents’ privacy, dignity and respect.
* Greet all visitors in a manner that reflects our mission statement.
Skills & Qualifications
* Proficiency in Microsoft Office and Outlook.
* Strong computer skills.
* Excellent communication and interpersonal skills.
* Ability to work independently and manage tasks efficiently.
About The Role
Responsible to: PIC, DPIC and Nurse on Duty.
Role & Responsibilities
* Greet all visitors and ensure visitor logbook is signed and risk assessment documents are completed in line with current Public Health guidelines.
* Complete the administration roster monthly and manage weekly roster updates for absenteeism/sickness, arranging cover when needed.
* Open company mail, sort to relevant departments, deliver resident mail, and provide secretarial support to HR/PIC and a receptionist role.
* Collect daily newspapers where delivery is not available.
* Answer phones, manage calls, and record enquiries on the EpicCare System, closing off as necessary.
* Complete requested paperwork and financial documents for PIC/Head Admin.
* Manage incoming payments from residents/next of kin, petty cash and card payments as per company policy.
* Assist PIC with HR functions, including onboarding, Time Point System updates, payroll processing, and maintaining rosters and paperwork in line with the Health Act, GDPR and relevant legislation.
* Assist in admission, transfer and discharge processes, completing contracts of care and reporting gaps to PIC or deputy.
* Manage new staff files, ensure compliance with Employment Law, and update training records in Epic or other platforms.
* Use electronic systems to optimum level and report any compliance breaches to line manager.
* Promote waste reduction and recycling throughout the home.
* Seek quotations for items and place orders with suppliers following correct procedures.
* Adhere to policies set by the home and attend compulsory training and other relevant training.
* Develop good communication channels with residents, relatives, HSE and other stakeholders.
* Assist residents with post and phone requirements, making appointments and booking taxis.
* Use resources economically to achieve optimum standard of work and value for money.
* Assist in developing and maintaining a home‑like environment, ensuring residents’ rights to privacy, independence and choice.
* Participate in visits from Operations Manager, inspectors from HSE/HIQA, environment health officer, fire authority and mental health commission; provide reports detailing staff training as requested.
* Comply with reasonable requests from PIC or deputy for the benefit of residents and the company.
Company Overview
Evergreen Care offers a fresh perspective in nursing‑home care in Ireland’s communities. With 12 homes, we focus on creating kind, caring and happy communities for all residents. We provide a range of care types, from short stays to long‑term arrangements, guiding families through a smooth transition.
Employment Details
* Contract Type: Part‑time
* Closing Date: Thursday 20th November 2025
* Salary: Based on experience
* Location: Ballyboggan Lower, Castlebridge, Ireland
Seniority level
* Not Applicable
Job Function
* Administrative
Industries
* Hospitals and Health Care
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