Location: Loughrea, County Galway, Ireland
Posted: 20.05.2026
Closing date: 04.07.2026
Shift Pattern
Monday to Friday 08:30 - 17:00
At Apleona, we are always on the lookout for dynamic and talented individuals to join our team. Currently, we have an opening for an Onboarding Administrator based out of Loughrea, Co Galway.
Main duties and responsibilities
Creating and maintaining accurate employee profiles on the HR system.
Drafting and issuing Offer Letters and New Starter documentation.
Ensuring all onboarding documentation is completed accurately and in line with payroll deadlines.
Reviewing employee information with a high level of attention to detail to ensure accuracy in spelling, terms and conditions, benefits, working patterns, and employee data.
Liaising with Hiring Managers to clarify information relating to salaries, benefits, working hours, shift patterns, start dates, and contract details.
Contacting previous employers to complete employment reference checks and background verification.
Following up with employees, managers, and external parties regarding missing or outstanding onboarding documentation.
Maintaining detailed onboarding trackers and digital employee records.
Ability to draft professional documentation with a high level of precision and attention to spelling and formatting.
Collaborating closely with Recruitment, Payroll, HR, and Operational Managers to ensure a smooth onboarding process.
Investigating and resolving onboarding discrepancies, missing information, or system errors.
Supporting compliance requirements relating to employee onboarding and right-to-work documentation.
Inviting new starters to induction sessions and onboarding meetings where required.
Supporting the wider HR team with administrative duties and ad‑hoc projects as required.
Qualifications and experience
Minimum 2 years’ administration experience, ideally within HR, onboarding, recruitment, or payroll administration.
Excellent attention to detail with strong organisational and follow‑up skills.
Excellent written and verbal English communication skills.
Experience working within strict deadlines and managing high‑volume administrative tasks.
Ability to work independently and manage competing priorities.
Strong stakeholder management and communication skills.
Good working knowledge of Microsoft Office and HR systems.
Experience handling confidential employee information professionally and discreetly.
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