Job Title:Accounts Payable/Accounts AssistantDepartment:FinanceResponsible To:Financial ControllerType of Contract:1 year maternity contractMain Purpose of Job:The Accounts Payable/Accounts Assistant will ensure the administration of our accounts payable function is maintained in line with company policy.MAIN DUTIESMatch all invoices with purchases orders, receiving documents, packing slips, etc., ensuring that all bills represent authorised, legitimate purchasesProperly code and record expenses to the correct cost centre/general ledger account and obtain appropriate department head approvalsEnter all invoices/vouchers into the computer for payment processing in a timely manner with special attention to vendors offering discountsScan invoices and backup and attach to the appropriate record on the Document Management systemReconcile vendor statements on a monthly basis and handle vendor and internal inquiriesPrepare and check supplier payment run and ad hoc payments as required dependent on vendor termsEnsure A/P trade and A/P bank are in balance at the month-endPrepare A/P accrual at the month end with Financial ControllerMaintain up-to-date contact files and banking informationSet up new vendor accounts on Purchasing and Accounting systemsActing as cover for other roles in Finance when requiredAssist Finance team with various ad hoc duties when they arise.Respond to Supplier issues in a quick and efficient manner to maintain a high level of customer satisfaction and quality service.Participate in training programmes as required.Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which can include day, evening or weekend shifts.Other DutiesThe above is not intended to be an exhaustive list and you will be expected to comply with any reasonable requests or duties as directed by management.QUALIFYING CRITERIAA minimum of 2-year previous experience working in Finance role is desirableThorough knowledge of computer processing system and ability to manually perform these operations if necessary.Ability to prepare and analyse data figures and transcriptions prepared on and generated by computer.A minimum knowledge of computer accounting programmes is preferredA high level of mathematical skills as well as budgetary analysis capabilities required.Bachelors Degree in a relevant discipline or Accountancy Technician qualification preferred.Good organisational skills.Strong team playerExcellent communication skills both written and verbal.Positive attitude, cheerful and courteous demeanour.Ability to remain calm whilst under pressure.BenefitsDiscounted staff and friends and family rates available in other group properties in the United States and the United Kingdom.Discounts in our Spa, Hotel & Golf course.Opportunities to develop and grow through assisted educational opportunities.Regular staff appreciation initiatives.Regularly stocked canteen for meals, snacks and beverages while on dutyFree Car parking.Sick Benefit scheme.Personal locker where required.Opportunity to learn and play golf out of hours plus the opportunity to invite golf guests at a reduced rate.Use of fitness centre out of season.