We have an exciting opportunity for a Receptionist/Site Administrator to join our team
Essential Responsibilities
The successful candidate will be responsible for:
* Operating a corporate front desk/front of house
* Responsible for meeting and greeting all visitors to the site in a professional manner
* Operating the phone and transferring calls as appropriate
* Provide a warm, professional welcome for all visitors to the site, greeting them with courtesy, in a friendly and business-like manner
* Act as an ambassador for the site - creating an excellent first impression over the phone and face-to-face
* Responsible for all site administration which requires high attention to detail and the ability to multi-task
* Creating and management of indirect purchase requisitions/POs
* Respond to employee/visitor queries and requests in an appropriate and timely manner
* Adhere to the Health & Safety guidelines as defined by the company and to report / resolve any hazards in an appropriate manner
* Organize and facilitate onsite training programs/meetings as required arranging rooms, meeting equipment, catering, visa invitation letters, transport etc.
* Organizing company/employee events
* Assist other departments during busy periods where possible
* Ability to suggest, take on and own certain projects
* Arrange travel and transport for employees and visitors when required
* Other general office duties associated with a site administration role
The Ideal Candidate Will Have
* Proven Admin/Receptionist experience in a fast-paced busy environment
* Excellent organisational and communication skills.
* Ability to work independently and as part of a team
* Highly competent at Microsoft Office Suite; Outlook, Excel, Word
* Professional telephone manner
* Excellent written and oral communication skills
* Strong work ethic and team focus, prepared to go the extra mile to support the site
* Well organized, methodical approach to tasks, able to prioritize demanding workload while paying attention to details
* Anticipate and proactively meet the needs of the site
* Ability to think on feet and work independently to create innovative solutions
* Strong communication skills and the ability to build relationships
* Must have the ability to interact effectively at all levels and work well under pressure.