Accounts Payable Assistant Role
This position involves managing the preparation of supplier invoices for payment by matching them with Goods Received Notes obtained through centralized systems, including Centros and HMMS. Daily registration of Invoices on the Accounts Payable system is a critical requirement, along with matching invoices with Purchase Orders on the system.
Liaising with cross-functional teams such as Purchasing and Pharmacy regarding price queries and Stores regarding quantity queries is essential. Additionally, all invoices must be queried within ten working days of receipt, following up rigorously for any discrepancies and notifying suppliers daily.
The role also involves reconciliation of Suppliers statements in Excel with Payment Projection Reports mid-month and end of month. Handling supplier queries regarding outstanding accounts, including requesting copies of GRN's, Credit Notes and Invoices, is another key responsibility.
Supporting the collation of employee expenses for payment monthly is also required. Experience in busy Accounts Payable/Finance departments, relevant qualifications, and experience using Finance Packages are necessary requirements for this role.
Key Responsibilities:
* Preparation and management of supplier invoices for payment.
* Daily registration of Invoices on the Accounts Payable system.
* Liaising with cross-functional teams.
* Querying invoices within ten working days of receipt.
* Reconciliation of Suppliers statements in Excel.
* Handling supplier queries regarding outstanding accounts.
* Supporting the collation of employee expenses for payment.