Office & Client Experience Coordinator
Permanent Position - Dublin 4 - Fully Onsite - Competitive Salary up to €45,000 and benefits - Must have minimum 5 years experience in a professional services or similar industry
We are seeking a highly professional individual to join our clients' professional services team as an
Office & Client Experience Coordinator
. This essential role will be responsible for serving as the primary point of contact for their company, ensuring a seamless and welcoming experience for all clients and visitors. The ideal candidate will be a proactive and articulate individual with exceptional poise and the ability to manage a diverse range of responsibilities while maintaining a high standard of excellence in all tasks.
Key Responsibilities:
Reception & Client Experience
* Greet all visitors with a professional and welcoming demeanour, offering refreshments and ensuring their comfort.
* Proactively manage the scheduling and use of all meeting rooms, including setting up presentations and video conferencing technology.
* Coordinate all inbound and outbound courier services and mail.
* Manage inventory and order weekly kitchen stock and other ad hoc office supplies as needed.
* Ensure the office kitchen, stationery cupboard, and bathrooms are consistently maintained in a tidy and well-stocked condition.
* Arrange catering services for internal meetings and corporate events.
* Maintain all office logs, including those for couriers and staff access passes and assist with issuing and revoking building access.
* Disseminate key office information to staff via internal communication channels, such as Microsoft Teams.
Administrative & Team Support
* Assist the team as needed, for example:
* Help coordinate international travel arrangements.
* Facilitate the signing of legal and corporate documents.
* Provide comprehensive administrative support to the Office Manager, Senior Executive Assistant and the broader team as required.
* Undertake a variety of administrative projects and ad hoc tasks.
Qualifications & Experience
* At least 5 years of experience in a corporate reception or administrative role.
* Proven ability to thrive in a fast-paced environment and effectively prioritise a busy workload.
* A collaborative and adaptable team player with a strong sense of initiative.
* Exceptional interpersonal skills with the ability to communicate professionally and effectively, both orally and in writing, across all levels of the organisation.
* A welcoming and professional presence with a positive and proactive disposition.
* Capable of maintaining strict discretion and confidentiality when handling sensitive information.
* Strong organisational skills, attention to detail and a problem-solving mindset.
* Proficient in Microsoft Office applications.
Remuneration & Benefits:
An attractive compensation package will be offered to the successful candidate. This includes a competitive base salary of around €38,000-€45,000 and additional benefits apply, such as pension, medical cover and more .
Additional Information:
This role does not meet the criteria for a Critical Skills permit.
Confidentiality Notice:
Due to the confidential nature of this role, we will only be sharing detailed information about the company with candidates who are deemed the most suitable. This is a very selective search process.
To Apply:
Hit the apply button below to send your cv. Alternatively, for more information on this position or other, please contact Paula Smaga directly via e-mail.