WHAT YOU NEED TO KNOW
My client located in Tuam, Co. Galway is looking for a Sales/Office Administrator to join their Sales & Project Team.
You will be work alongside the Project Managers assisting in liaising with clients/suppliers, quotations, invoicing & forecasting reporting.
This is apermanent jobfull time onsite Mon-Fri
Your new job
* Working with the company’s project managers to produce client quotations and invoices.
* Provide office-based assistance to the project managers
* Update equipment forecasts based on confirmed orders for use by the company’s yard operations.
* Monitor & produce tender applications in conjunction with the relevant project manager.
* Follow up as required on unconfirmed jobs with clients seeking prior advice from the relevant project manager as needed.
* Communicate important feedback from clients.
* Become familiar with all company products.
* Source payment terms from the Finance staff and issue Pro Forma invoices for deposit payments
* Ensure company documentation such as templates, terms & conditions, fire specifications, spec sheets and insurance indemnifications are up to date
* Keep website gallery up to date.
* Liaise with management to ensure rates are accurate.
* Keep sales related records and forecasting reports up to date.
* Dealing with client queries as needed via email and telephone
* Assist the PM’s in administration assistance as required.
* MUST HAVE OWN TRANSPORT & FULL IRISH DRIVING LICENSE
What are we looking for?
* 3rd level qualification in Business or related discipline – preferred
* At least 4 years experience working in a similar sales/office role – essential
* Must be open to direction & correction
* Must be meticulous – with strong attention to detail and a high level of accuracy.
* Proficiency using MS Office applications i.e. Excel, Word, Outlook, PowerPoint. A willingness to assist with the ongoing improvements to the company’s quoting and invoicing systems.
* Ability to work on own initiative in a fast paced environment. Must have excellent time management skills
* A team player with good interpersonal skills and a positive demeanour. Possesses the ability to build rapport with colleagues & clients throughout the different areas of the business.
* MUST BE FLUENT IN ENGLISH WRITTEN & ORAL
Apply for this job now or get in touch with Lisa – lisae@matrixrecruitment.ie
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