Role: Bid Coordinator Location Base: Head Office Loughrea, Co.
Galway Salary: Competitive salary The Role: We are seeking a highly organised and proactive Bid Coordinator to join Glanua, a recognised leader in the water and wastewater sector.
This role suits a professional with 5 to 10 years of experience who can support the delivery of high-quality tender submissions across Uisce Eireann's municipal programme and AMP8 frameworks with Thames Water, United Utilities and Yorkshire Water.
As a Bid Coordinator, you will take ownership of managing the full tendering workflow, ensuring that all documentation, approvals and deliverables are produced to the highest standard.
You will work closely with estimators, proposal managers, designers, planners and project managers to deliver compliant, well-structured and compelling submissions that reinforce Glanua's reputation for excellence.
A key aspect of this role will be the use of AI platforms and CRM systems, including Microsoft Dynamics, to manage tender records, coordinate internal workflows, maintain accurate data and enhance overall bid governance.
You will ensure that all administrative, tracking and reporting tasks associated with these systems are completed accurately and in line with Glanua's internal standards.
You will play a leading role in embedding digital best practice into the tendering process.
This is an excellent opportunity for a driven professional who can operate confidently in a fast paced environment and who is ready to contribute directly to the continued growth of Glanua in Ireland and the UK.
The main duties and responsibilities of the Bid Coordinator are outlined as follows:
1. Tender Coordination Coordinate the full bid process from initial release through to final submission, ensuring compliance with client instructions and internal governance.
Maintain tender trackers, programme deadlines and responsibility matrices, ensuring all contributors adhere to required timelines.
2. AI and CRM Platform Management Manage all bid related activity within Microsoft Dynamics, ensuring accurate creation of opportunities, status updates, data entry, workflow approvals and audit records.
Use AI platforms to support content preparation, document organisation and knowledge management while maintaining accuracy and data integrity.
Ensure all administrative requirements tied to these systems are completed in line with Glanua procedures and support continuous improvement in digital tendering processes.
3. Document Management and Quality Control Lead the collation, formatting and consolidation of technical, commercial and corporate documentation for tender submissions.
Conduct compliance, accuracy and quality checks across all documentation to maintain the highest standard of submission.
4. Internal Collaboration Work closely with estimators, planners, procurement teams and design disciplines to gather required content and verify submission inputs.
Support governance activities including tender kick off meetings, mid tender reviews and price fix reviews.
5. Template and Process Development Maintain and improve bid templates, content libraries and document structures to promote consistency across all submissions.
Support development of internal bid governance processes, including version control, naming conventions and workflow approvals.
6. Client Interface Support Assist with preparation of clarifications, tender queries, formal responses and other correspondence during the tender period.
Support the development of presentation materials and documentation for client interviews and post tender discussions.
7. Market and Sector Awareness Maintain awareness of submission requirements for Uisce Eireann, Thames Water and other UK water utilities.
Apply this understanding to enhance the clarity, structure and competitiveness of Glanua submissions.
8. Administration and Compliance Ensure that all tender documentation is stored correctly within Glanua's Common Data Environment and CRM system.
Maintain accurate audit trails, approval records and document histories to support corporate governance and reporting.
Knowledge, Skills and Experience: The main knowledge, skills and experience required of the Bid Coordinator are outlined as follows:
1. Experience 5 to 10 years of experience in civil estimating in the water, wastewater or wider infrastructure sectors.
Experience preparing civil engineering estimates for treatment plants, pipelines, earthworks or similar construction projects.
2. Skills Excellent organisational and multitasking capability with the ability to manage competing deadlines.
High attention to detail with strong proofreading, formatting and document control skills.
Strong communication skills with the ability to translate technical information into clear, coherent content.
Proficiency in Microsoft Office Suite, CRM systems and document management tools.
Comfortable using AI platforms to support content development, workflow automation and bid governance.
Able to work collaboratively across multidisciplinary teams while maintaining a professional and composed approach.
What we offer you: The opportunity to join an ambitious and growing organisation.
Monday to Friday working week finishing early on Fridays.
22 days annual leave plus 10 bank holidays.
Competitive base salary.
Access to EAP - ******** days confidential employee counselling service, free to avail for employees and their families.
At Glanua, we believe that people are the core of the business.
We know that to build successful.
creative teams we need a diverse workforce that can deliver new innovative ways of thinking.
We provide an environment where you will have the freedom to develop and grow to your full potential.
Glanua Limited is an equal opportunities employer.